Events, Communication, and Advancement Manager

Job Description

The Department of Chemistry has an outstanding opportunity for an Events, Communication, and Advancement Manager to join their team.

About this Opportunity

Reporting to the Administrator, the Events, Communication, and Advancement Manager leads departmental events, communications, and advancement activities. The position coordinates seminars and special events, develops internal and external communications, and supports donor stewardship, alumni relations, and advancement initiatives.

This position is in-person, full-time, 100% FTE. The position may be eligible for a hybrid schedule of up to two day per week, subject to operational needs and approval.

Key Responsibilities

• Advancement: Coordinate departmental seminars, lectures, speaker logistics, visiting guests, gifts, endowments, fellowships, scholarships, awards, and corporate relationships. (35%)
• Communications: Lead departmental communications, including the ChemLetter newsletter, Bagley Bulletin, donor and alumni correspondence, stewardship materials, Chair communications, website and social media content, media relations, outreach, and recruitment marketing. (30%)
• Events: Plan and execute annual, development, special, and staff events, including lectures, dinners, symposia, ceremonies, retreats, receptions, memorials, and retirements, managing logistics before, during, and after each event. (30%)
• Additional Duties: Support the Chair and Administrator with new projects and perform other related duties as assigned. (5%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree
• At least Five years of professional experience leading or coordinating events and/or seminars
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

Additional Qualifications

• Strong organizational and project-management skills, with the ability to oversee multiple projects and deadlines accurately and with minimal supervision.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial or personnel information with discretion, judgment, and diplomacy.

Preferred Qualifications

• Enthusiastic and self-motivated, with the ability to adjust to evolving program needs, use available resources to solve problems, and take initiative regarding ideas, suggestions, or solutions to best meet program and unit goals.
• Excellent time management and organizational skills and the ability to independently manage work priorities across multiple complex projects, meeting stringent timelines.
• Prior experience with advancement, constituent relations, and event coordination, preferably within a higher education setting.
• Interest in and ability to become well informed regarding current issues in scientific research and science education, and the ability to communicate such topics to a broad audience.

Working Conditions

• Work is generally performed in an office with extensive use of computers, email, and communication systems.
• May require occasional work outside normal business hours to meet deadlines, manage events or support time-sensitive departmental needs.

About the Team

The Department of Chemistry is a large academic unit at the University of Washington, with approximately 45 faculty, 240 graduate students, 40 postdoctoral scholars, 70 staff, and approximately $28 million in annual grant and contract expenditures. The department supports a broad range of research, education, events, communications, and advancement activities.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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