Executive Administrative Assistant

OUR VISION

Telefilm Canada is committed to building a skilled workforce that reflects the diversity of the Canadian population. The organization promotes equity, diversity, and inclusion, and encourages all individuals to voluntarily indicate if they identify as a woman, a member of an Indigenous community, a person with a disability, a member of a racialized group or other.

Telefilm Canada also strives to respect the principles of accessibility by making our recruitment, assessment and selection processes as accessible as possible. If you have any questions about accessibility or require any accommodation at any point in the application and hiring process, please do not hesitate to contact us at cv@telefilm.ca.

As a responsible leader in, and champion of, the Canadian audiovisual industry, Telefilm Canada commits to adopting sustainability as a lens through which we work. This commitment is in alignment with the Government of Canada’s target to achieve net-zero emissions by 2050.

YOUR ROLE

Reporting to the Chief Program Officer, the incumbent plays a central role in coordinating the department’s activities. As a proactive partner and primary point of contact, she works closely with senior leaders, vice presidents, team members, and internal and external stakeholders. This person ensures the smooth flow of information and facilitates the coordination of needs, procedures, initiatives, changes, emergencies, and priorities across the organization. The main responsibilities are as follows:

• Organize the Chief Program Officer’ business travel efficiently and safely, in accordance with the organization’s policies.
• Respond to and assist with prioritization, coordination, and delegation of tasks related to virtual meetings, phone calls, and email management, including the archiving of information;
• Manage the Chief Program Officer’ daily schedule confidentially to ensure effective time management and prioritization so that commitments are met;
• Coordinate the preparation and timely submission of various documents, including reports of all kinds-such as financial reports, presentations, agendas, minutes, and meeting notes; draft these documents or assist in their drafting, update them as needed, format them, and follow up on any required;
• Ensure the linguistic quality, grammatical accuracy, and correct spelling of documents to be submitted and make corrections as needed in both official languages.

SKILLS AND REQUIREMENTS

• College diploma in a related field or any other related discipline or combination of equivalent and relevant experience.
• Minimum of ten (10) years of experience in a similar role.
• Bilingual, excellent written and oral communication required, at CBC level.

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