Executive Administrative & Operations Assistant

About Us Stellar Personnel is a premier hospitality staffing agency in Canada. Our clientele encompasses a diverse range of industries, including catering firms, corporate offices, sports and event venues, restaurants, hotels, retirement homes, and more. Our primary objective is to provide staffing solutions to these businesses, filling various roles such as dishwashers, cooks, chefs, servers, bartenders, cashiers, runners, shippers/receivers, administrative staff, and any other job positions as per the client's requirements. Job Description Role Overview We are seeking a reliable, professional Operations / Administrative Support person to assist with both business and household logistics. This is not a childcare-focused role, but rather a structured administrative position with some hands-on household support. Over time, the role will be approximately 75% administrative / business support and 25% household logistics , with flexibility during the onboarding period. Work Details Hours: Approximately 20 hours per week (some weeks may require more or fewer hours) Work Style: Hybrid (remote + in-person); in-person to start Start Time: 9:00 AM In-Person Window: 4:00–6:00 PM (Wednesday to Thursday) Locations: Roncesvalles | Home (school approximately 500m away) Client's office downtown (University & Adelaide) Key Responsibilities Administrative / Business Support Manage calendars and book meetings Coordinate travel (flights, hotels, and ground transportation) Draft and send emails based on direction Print, scan, file, and organize documents Track expenses and organize receipts Assist with light invoicing and bookkeeping preparation Coordinate couriers, shipments, and document drop-offs Household Logistics Provide after-school snacks for the children Support basic household organization Conduct occasional in-person check-ins with the client Must Haves : Strong computer skills Ability to save files, edit documents, and manage digital systems Familiar with the city (not new to the area) Comfortable handling invoicing and receipts Nice to Haves (Not Deal Breakers): Valid driver’s license Proven experience in administrative or operations support roles Lives reasonably close in Roncesvalles (not commuting long distances) Join us and work with one of our top clients while taking your career to the next level. We're hiring immediately — apply today and get started right away!