Executive Assistant 100% Remote

About the role

Our client Minauras is hiring a full-time, fully remote Executive Assistant based in Pune to support our directors.

You will be the directors' right hand: running their calendars and inboxes, keeping business admin moving across time zones, and occasionally handling personal matters for them and their families. This role suits someone who anticipates needs, works with discretion, and is comfortable owning tasks end to end.

Key responsibilities

Executive support

• Manage the directors' calendars across Europe, the Middle East and Asia time zones, scheduling meetings and resolving conflicts
• Triage email inboxes, draft replies, and flag what needs the directors' attention
• Prepare meeting agendas, take notes, and follow up on action items
• Book and manage business travel: flights, hotels, visas, ground transport and itineraries

Business administration

• Coordinate with partners, suppliers, accountants and legal advisers in several countries
• Track invoices, expenses and renewals, and keep records organised
• Prepare documents, presentations and short reports
• Research tasks such as vendors, events, office space and service providers

Personal and family support

From time to time you will attend to personal matters for the directors. This includes:

• Organising transport and visits for elderly family members, including medical appointments, drivers or taxis, and travel
• Coordinating with carers, clinics, hospitals and service providers on the family's behalf
• Handling personal errands remotely: bookings, payments, deliveries, household services and reminders

These tasks require patience, care and complete confidentiality.

Requirements

• 4+ years as an executive assistant, personal assistant or similar, ideally supporting founders or senior leaders
• Excellent written and spoken English
• Excellent written and spoken Marathi
• Strong command of Google Workspace and/or Microsoft 365, plus calendar and video-call tools
• Proven experience managing multiple calendars and time zones
• Highly organised, reliable and proactive, able to work with little supervision
• Absolute discretion with confidential business and family information
• A warm, patient manner when dealing with elderly people, carers and medical providers
• Based in Pune, with a stable home internet connection, a quiet workspace and a backup power or connectivity option
• Ready to work during Central European Timezone

Nice to have

• Experience with international companies or remote teams
• Familiarity with recruitment, HR tech or online advertising
• Experience with travel booking, visas and multi-country logistics