Executive assistant

💼 Position Hiring For: Executive assistant 📝 Position Description: Manage and organize email inboxes Respond to routine communications and follow up with vendors, contractors, and clients Maintain calendars, appointments, and reminders Organize files, documents, and company records Expense Tracking & Operations Track company expenses and receipts Maintain organized records for projects and property-related expenses Assist with invoice collection and vendor payments Prepare basic financial summaries and reports Research & Project Assistance Conduct online research related to properties, contractors, vendors, materials, permits, and market trends Assist with gathering bids and coordinating project information Help organize project timelines and task tracking AI & Technology Support Use AI tools such as ChatGPT to improve workflows and productivity Create templates, summaries, and process documentation using AI tools Help streamline administrative and operational tasks through technology Qualifications Strong written and verbal communication skills Excellent organizational and time management abilities Ability to multitask and prioritize effectively Comfortable working independently Tech-savvy and quick to learn new software Experience with Google Workspace or Microsoft Office Experience with expense tracking and administrative support preferred Interest or experience in real estate, construction, or property management is a plus Preferred Traits Detail-oriented Problem solver Reliable and responsive Comfortable in a fast-moving entrepreneurial environment Professional and proactive attitude 💻 Required Software Programs: Custom software we will train them into ⏰ Daily Job Hours (EST): 10 am to 6 pm