Executive Assistant

Essential Duties and Responsibilities include the following. Other duties may be assigned. Email management, once trust is established Includes deleting junk and spam and unsubscribing, reviewing prior days emails for any missed or responses in draft Scheduling meetings and calendar management, including confirming site visits and meetings with clients and prospects Including learning geolocations of the Los Angeles area Answer phones Report writing Interfacing with staff members and clients Updating CRM (HubSpot) Attending meetings virtually and taking notes Collections, following up on clients with past due balance (client will train) Updating internal reports and SOPs Assisting with projects as directed Assisting with travel Assisting with marketing and social media tasks, ability to write blogs is a nice to have Key Qualifications: 3 years of work experience including 1-2 years assisting an executive/owner in the US Computer/online savvy. Ability to use a variety of online applications including: Zoom, Google Suite and Office 365 tools (including Outlook). Intermediate skill for PC using google apps, Microsoft Office (Excel, Word, Power Point), and email tools. Strong Written and Oral English + interpersonal skills to communicate effectively Ability to problem solve Fast learner (i.e., quick pick up) Strong attention to detail / highly organized Committed to growth and learning Experience with Accounting/Bookkeeping is a nice to have Reliable, and proven track record to work night shift in Philippines Shift / Hours: Monday Friday in one single shift, 9:00 AM PST - 6:00 PM PST. Note this is +15 or +16 Philippine time, which will be 12:00 AM PHT 9:00 AM in PHT during DST or 1:00 AM PHT 10:00 AM in PHT outside of DST.