Executive Assistant

Managing schedules and streamlining calendars determining meeting priority, preventing overbooking, etc. Scheduling internal and external meetings Meeting, offsite and small-scale team event planning securing venues, catering, tech set-up, etc. Booking travel arrangements Processing monthly expense reports Preparing presentations and compiling materials for meetings Writing internal and external correspondence Organizing and maintaining client contacts Processing invoices and facilitating new vendor set-up when necessary Requirements: The ideal candidate will possess the following skills, experience and qualities: Excellent organizational, interpersonal and written and verbal communications skills Punctual and responsible with a proven track record of performing efficiently under deadline pressure Ability to take initiative and proactively anticipate the needs of supervisors Smart, personable, hard-working and motivated to learn and excel Detail-oriented and able to multitask in a fast-paced environment Trustworthiness, discretion and sound judgment handling confidential and sensitive information Extremely computer savvy: Proficiency in Google Workspace, Microsoft Word, Excel and PowerPoint required; ability to quickly pick-up additional software is a plus Minimum 1-2 years of administrative experience Interest in print and web content, digital media and publishing is a plus College degree preferred What happens next? If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.