Executive Assistant

Description Location: Hybrid – Colorado (Remote/WFH flexibility with travel to active job sites in Colorado) Employment Type: Exempt, Full-Time Compensation: $60,000–$70,000 annually, depending on experience and qualifications About VeroTouch VeroTouch exists to change how homes are built. We are a venture-backed construction technology company reimagining residential construction by combining advanced manufacturing, robotics, and traditional building expertise. At a time when housing affordability, labor shortages, and inefficiency continue to plague our industry, VeroTouch is focused on building better, faster, and smarter. Our work sits at the intersection of construction and technology. We design and operate systems that integrate 3D printing, advanced materials, and lean production principles into real-world job sites. This is not a theoretical exercise. We are actively building homes, learning in real time, and turning those experiences into repeatable and scalable operating models. VeroTouch is early-stage, hands-on, and execution-driven. The people who thrive here are builders in every sense of the word. They take ownership, stay calm under pressure, and care deeply about outcomes. If you are excited by challenges, energized by responsibility, and motivated by the opportunity to help define the future of an industry that rarely changes, you will feel at home here. Position Summary VeroTouch is looking for an Executive Assistant to support the executive team and take administrative and operational work permanently off their plates. This is a high-trust role with direct exposure to confidential company, financial, and personnel information, and it is expected to extend beyond classic executive support into hands-on administrative operations across the whole business, spanning scheduling and meeting coordination, vendor and procurement intake, document and knowledge management, HR administrative support, and light bookkeeping data entry, across VeroTouch's operations. This is a company-wide support role reporting to the leadership team. Success looks like fewer administrative tasks landing on leadership's desk, cleaner and more consistent files and records, and repetitive work getting systematized or automated instead of repeated by hand every time. This role is built for someone who does not just complete administrative tasks, but who notices when a task is repetitive and fixes that. VeroTouch runs on modern tools, including AI systems, and this person is expected to actively use them to automate scheduling, document creation, data entry, and reporting wherever possible, not just complete these tasks manually. The ideal candidate is process-oriented and efficiency-driven, with an interest in automating manual workflows and the adaptability to learn and implement new systems. Essential Duties and Responsibilities The essential functions include, but are not limited to, the following: Executive and Meeting Support • Manage calendars, scheduling, and meeting logistics for the executive team • Prepare agendas, take notes, and track follow-up items for recurring meetings • Coordinate travel arrangements and logistics as needed Vendor, Procurement, and Financial Support • Manage procurement intake requests and route them to the right approver • Support accounts payable and accounts receivable processes, including invoice tracking and vendor follow-up • Assist with expense tracking and reconciliation across entities Document and Knowledge Management • Organize and maintain company files, folders, and records across departments • Draft, format, and maintain SOPs and internal documentation • Support upkeep of internal knowledge resources, including SOP and handbook content used by company systems HR Administrative Support • Coordinate onboarding logistics for new hires, including paperwork and account setup • Support initial candidate screening and interview scheduling • Assist with offer letter preparation and tracking through the hiring process Bookkeeping and Communication Support • Perform data entry and support statement reconciliation in QuickBooks Online • Triage and organize incoming email and communications for leadership, flagging what needs attention Process and Automation • Identify recurring administrative bottlenecks and redesign them into faster, repeatable workflows • Use AI tools to automate scheduling, document drafting, data entry, and routine reporting • Document new processes as SOPs so improvements stick and can be handed off or scaled • Proactively flag manual, repetitive work to leadership with a proposed automation or process fix, rather than just doing it faster Qualifications Education Extensive experience, a proven work ethic, and a strong commitment to continuous learning—attributes that deliver results beyond traditional education (required). A bachelor's degree is a plus but not required. Required Experience • 2+ years of experience in an administrative, executive assistant, operations support role, or equivalent experience demonstrating strong organizational and execution skills • A demonstrated interest in process and efficiency: someone who has redesigned a workflow, built a template, or automated a task before, and can point to a specific example • Fluency with AI tools such as Claude or ChatGPT, used to automate work • Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint) or equivalent tools • Excellent written communication and ability to draft clean, professional documents • Proven ability to juggle multiple workstreams and shifting priorities without dropping details • Strong discretion and judgment when handling confidential company and personnel information Preferred Experience • Experience building lightweight automations or AI-assisted workflows (e.g., Claude, Zapier, Make, scripts, or similar) • Experience with QuickBooks Online or similar accounting/bookkeeping software • Experience at an early-stage or startup company, comfortable with ambiguity and evolving processes • Experience building or maintaining SOPs, process documentation, or internal systems • Familiarity with Buildertrend or similar project management software Growth Path This role is intentionally designed as a launchpad. VeroTouch is growing rapidly and needs people who grow with us. The right person will have a clear and realistic growth path within a short timeframe, based on their contributions and readiness. We invest in people who invest in the mission. Physical Demands and Work Environment The physical demands and work environment described below are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions. Ability to work on active construction sites and perform standard on-site activities including site walks, site observations, and quality inspections. Ability to stand, walk, and move around job sites for extended periods Ability to sit or stand at a desk with extended periods of screen time Ability to work outdoors in varying weather conditions, including heat and cold, within reason Ability to lift, carry, or move materials weighing up to approximately 50 pounds, with or without reasonable accommodation How You Operate Here This role is best suited for a professional who combines sharp organization with a desire to implement processes and efficiency in how they support the business: • Ownership: You take full responsibility for your outcomes and follow through without being asked. • Bias for action: You move initiatives forward with urgency while staying thoughtful and grounded. • Emotional steadiness: You remain composed, clear, and solutions-focused under pressure or in ambiguity. • Respect for process: You build and follow structure that enables efficiency, consistency, and accountability. • Accountability: You operate with autonomy, deliver results, and hold yourself to high standards. • Curiosity: You look for ways to improve, learn, and adapt as the company evolves. Compensation and Benefits • 15 days of PTO (vacation and personal time) • Eligibility for health, dental, and vision coverage (eligible after 90 days) • Colorado Secure Savings IRA plan (eligible after 90 days) • Performance-based incentive bonus program (eligible after 90 days) • Company-paid holidays VeroTouch is an Equal Opportunity Employer and a drug-free workplace. We are committed to providing equal employment opportunities and complying with applicable federal, state, and local laws, including the Americans with Disabilities Act (ADA). We also consider qualified applicants regardless of criminal histories, consistent with applicable federal, state, and local laws. If a candidate with a disability requires accommodation during the recruitment process, please contact [email protected]. This job description outlines the primary duties and requirements of the role but does not limit the employee to those duties. Certain responsibilities are considered essential functions of the position, and reasonable accommodations may be made to enable qualified individuals with disabilities to perform them. This document describes the minimum requirements for the role and does not create an employment contract. Employment with the company is at-will, meaning either the employee or the company may terminate employment at any time, with or without cause or notice, subject to applicable law.