AI-Enabled Executive Assistant

JOB DUCK IS HIRING AN AI-ENABLED EXECUTIVE ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

Join Job Duck as a forward-thinking Executive Assistant who thrives at the intersection of operations, technology, and innovation. In this role, you will go beyond traditional administrative support by building intelligent systems, automating workflows, and transforming ideas into scalable processes that enhance efficiency across the organization. You will play a key role in optimizing daily operations, supporting leadership through high-impact execution, and creating structured systems that reduce manual work. This position is ideal for a highly proactive, tech-savvy professional who enjoys leveraging AI tools and automation to drive results and improve how work gets done. Your contributions will directly empower leadership and teams to operate more strategically and effectively.

Schedule:

Monday to Friday from 9:00 AM to 6:00 PM EST (USA)

Your Responsibilities Will Include but Are Not Limited To:

• Identifying opportunities to reduce manual work through automation and system improvements
• Collaborating with cross-functional teams to improve processes and workflows
• Managing executive priorities, calendars, and operational follow-ups to ensure alignment and execution
• Assisting in CRM management and ensuring data accuracy and process efficiency
• Developing and maintaining structured knowledge libraries and training resources
• Optimizing client onboarding and intake workflows through automation
• Supporting webinar coordination and automating post-event processes
• Building and implementing AI-driven workflows to streamline administrative and operational tasks
• Implementing reinforcement email systems and automated follow-up workflows
• Building internal workflow systems to improve team productivity
• Creating automated systems for content repurposing, transcript extraction, and knowledge organization
• Researching, implementing, and managing automation tools to improve workflows
• Assisting with configuration, integration, and troubleshooting of legal tech systems
• Coordinating projects, tracking deliverables, and ensuring timely execution

What We’re Looking For:

• Fluent in written and spoken English with strong professional communication skills
• At least three years of experience as an Executive Assistant, Operations Assistant, or in a systems-focused support role
• Highly AI-native with experience using tools such as OpenAI, Claude, or Gemini
• Proficiency in automation tools such as Zapier and Make
• Experience building workflows independently using no-code or low-code platforms
• Familiarity with CRM systems and integrations
• Experience creating AI-assisted content pipelines and transcript repurposing
• Knowledge of AI video tools and prompt-based systems
• Experience with knowledge organization systems and search-based workflows
• Familiarity with project management tools such as Asana, Trello, or Notion
• Experience with Microsoft Office, Google Workspace, and presentation tools

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.