Executive Assistant

About the Job

🗓️ Working Days and Hours: Monday to Friday, 9 AM - 6 PM (UK Hours); Potential for Flexible Hours

📍 Location: Remote/Online

💷 Salary Range: Attractive, Top-of-Market Salary (paid in GBP/USD)

At Palm Outsourcing, we don't just fill seats; we build elite teams. We continuously partner with top-tier clients looking for exceptional international talent.

Opportunity Overview

Our client is a UK-based creative agency specialising in branding, design, and strategy, seeking a highly organised Executive Assistant. You'll provide direct, high-trust support to the Managing Director across personal and professional priorities. This is a fully remote role for someone who anticipates needs and takes ownership of tasks end to end.

Role Description

You'll manage the Managing Director's calendar, appointments, and daily to-do list, running a brief daily alignment call to walk through priorities. You'll coordinate personal travel, handle communications with discretion, and maintain a centralised view of personal, financial, and legal deadlines. You'll support expense tracking and budgeting, flagging discrepancies, and provide general admin support across documents, meeting notes, and follow-ups. This is a highly sensitive role requiring strong integrity and confidentiality.

Key Responsibilities

• Calendar Management - Manage the MD's calendar, appointments, and daily to-do list closely.
• Daily Alignment - Run a brief daily call to align on the day's priorities.
• Travel Coordination - Arrange personal travel including flights, accommodation, and itineraries.
• Deadline Tracking - Maintain a centralised view of personal, financial, and legal deadlines.
• Expense Support - Track personal expenses and flag incorrect or duplicated charges.
• Admin Support - Handle documents, meeting notes, and action-item follow-ups.
• Inbox Management - Manage incoming inquiries on the MD's behalf with discretion.

Minimum Qualifications

• English Fluency - Fluent, excellent written and spoken English is mandatory for this role.
• EA/PA Experience - 1-2 years' experience as an Executive Assistant, PA, or similar high-trust role.
• Organisation Skills - Exceptional organisation, prioritisation, and time management abilities.
• Communication Skills - Strong written and verbal English, confident with external parties.
• Independent Working - Able to work independently and solve problems with minimal direction.
• AI Research Tools - Comfortable using AI tools such as ChatGPT or Claude for research.
• Time Zone Fit - Based in or east of CET, starting no later than the MD.

Bonus Qualifications

• Social Media Familiarity - Familiarity with Instagram is a plus, though not a core requirement.

Benefits

• Top-of-the-market pay.
• Remote working.
• Potential for flexible hours.
• Becoming a part of Palm Outsourcing, where your performance is rewarded in long-term job security and continued growth opportunities.

Ready to elevate?

Hit apply, complete your profile, and let the right opportunities come to you.