Executive Assistant

Apply Job Type Full-time Description Health Quality Innovators (HQI) is seeking an experienced Executive Assistant to provide high-level administrative and executive support to HQI’s Leadership Team and serve as a key resource in coordinating executive, Board, and organizational activities. This role is ideal for a highly organized, proactive self-starter who anticipates needs, manages competing priorities, follows through on commitments, and exercises sound independent judgment while handling confidential and time-sensitive information. Location: Remote; preferably in the Southeast region. What You'll Do Provide high-level executive and administrative support to members of the Leadership Team and ensure timely follow-through on priorities and requests Review and route incoming correspondence from federal and state agencies, hospitals, client organizations, and other stakeholders, and monitor associated deadlines Coordinate Board of Directors functions and meetings, including Executive and Audit and Compliance Committee meetings Research, gather, organize, and compile background information to support executive communications, reports, meetings, and organizational needs Prepare, format, proofread, and edit agendas, minutes, reports, presentations, correspondence, RFP proposals, and other executive-level materials Record, prepare, and distribute meeting minutes and materials for All Team, COR, Leadership Team, Board-related, and other special meetings Communicate professionally with CMS officials, customers, Board members, and other external stakeholders Maintain accurate and organized corporate, contract, Board-related, and leadership files and records Manage Leadership Team calendars and coordinate meetings, including Microsoft Teams meetings, invitations, attendees, materials, and logistics Coordinate attendance and travel arrangements for Leadership Team members and members of the Board of Directors Why Join HQI? Fully remote work environment with job flexibility Supportive and collaborative culture Professional development and growth opportunities Opportunity to work closely with executive leadership and support organization-wide priorities Mission-driven work that helps HQI improve healthcare quality and outcomes Requirements Bachelor’s degree required Five to seven years of administrative experience supporting executive-level personnel High level of interpersonal skills and discretion when handling sensitive and confidential information Excellent analytical, organizational, written, and verbal communication skills Ability to manage multiple competing tasks and priorities Proficiency with Microsoft Office products, including Outlook, Teams, Word, Excel, and PowerPoint Demonstrated ability to manage executive calendars, coordinate schedules, and organize Microsoft Teams meetings Ability to work independently and exercise sound judgment with minimal direction Highly organized, detail-oriented, dependable, and proactive, with the ability to anticipate needs and follow tasks through to completion Travel: Limited travel may be required, including travel for HQI all-company meetings and other leadership or Board-related activities as needed. Benefits: Competitive salary and attractive benefit package. Go to www.HQI.solutions/careers to apply. We maintain a drug-free workplace and are an M/F Disabled and Vet EEO/AA Employer. Salary Description $45,000 - $65,000 per year