Executive Assistant

Executive Assistant Company Overview ​It is a lean, high-performance company operating in the AI consulting and implementation space. We help ambitious individuals start and scale profitable AI consulting businesses by teaching them how to install revenue-driving AI systems into client operations. We are currently a team of five, and our culture is extremely fast-paced, high-energy, and entirely focused on winning. We value speed, excellence, and ownership — and this environment is not for the weak. ​Mission ​You'll be the operational and administrative backbone of the business, supporting the Founder as a proactive partner, managing their schedule, and acting as a vital gatekeeper/filter between them and external parties. Day-to-day you'll optimize and automate workflows to reduce complexity, document SOPs from scratch, manage integrations (Zapier, n8N, APIs), and effectively run day-to-day tasks so the Founder can protect their time and focus. If you enjoy working at high velocity, taking full ownership of tasks, and turning chaos into clarity — you'll feel right at home. Your ultimate goal is to have a full understanding of the business to handle delegated responsibilities effectively, solving problems independently rather than just reporting issues.

Key Responsibilities ​Your daily tasks will vary, giving you room to learn, grow, and strengthen your skills while supporting the team with excellence. Your focus will be a blend of Executive Assistance, workflow optimization, and administrative management. ​Manage the Founder's calendar and inbox efficiently, acting as a reliable gatekeeper and filter for external communications to protect the Founder's time and mental focus. ​Proactively identify workflow gaps, independently propose solutions, and make strategic recommendations (including potential future hires) when raising operational opportunities. ​Design, optimize, and automate processes from scratch to reduce operational steps and complexity using tools like Zapier, n8N, and AI tools. ​Maintain and update integrations across our business tools, including CRM platforms and collaboration software. ​Create, document, and maintain crystal-clear SOPs and business processes from scratch. ​Build dashboards, manage databases, and aggregate data to provide clear visibility into business performance. ​Maintain absolute confidentiality of sensitive financial and client data. ​Qualifications ​ Years of Experience: 3+ years in a proactive Executive Assistant or Operations Support role ​ CRM Tool: Experience with Close CRM, HubSpot, or GoHighLevel ​ Softwares: Close CRM (or equivalent HubSpot/GHL), Zapier, n8N, Notion, Slack, and proficiency with AI tools (or a proven ability to learn them quickly) ​ Industry Knowledge Required: Tech-savvy background with experience or strong interest in business process automation and AI ​ Specific Gender: Female candidates preferred ​Skills & Competencies ​High agency and ownership mentality; you do not wait to be told what to do. You see a gap, you fill it, and solve problems independently. ​Clear, fast, and concise communication (written and spoken English) with a commitment to fast response times. ​Highly analytical and structured mind; more data-driven than emotional. ​Strong attention to detail and desire for completeness and commitment to excellence in absolutely everything you touch. ​Ability to build databases, reports, and dashboards to serialize data into actionable insights. ​Resilience and ability to thrive in a fast-paced, high-pressure environment. Highly emotional personality types will not succeed here. ​Strong troubleshooting, workflow mapping, and technical problem-solving skills. ​Technical Requirements ​Own PC or laptop ​Reliable internet connection ​Noise-cancelling headset and a quiet, professional workspace ​Familiarity with workflow automation platforms (Zapier, n8N, or comparable tools) ​Strong tech literacy with the ability to learn and adopt new AI productivity tools at a fast pace ​The First 30–90 Days (Objectives) ​Document all critical SOPs and build out core business processes from scratch. ​Conduct a full review of our current workflows and execute optimizations to reduce operational steps. ​Successfully take over and effectively manage the Founder's calendar and inbox, establishing a seamless filter for external communication. ​Growth & Future Opportunities ​This is a ground-floor opportunity. For a proactive performer who demonstrates deep business understanding and excellent execution, there is a clear path to take on increased delegated responsibilities, optimize cross-departmental workflows, and scale alongside the company's executive team. Position Description Working Hours: 9 hours, from 6:00 PM till 3:00 AM Beirut Time (includes a 1-hour lunch break / 40 hours per week). Candidate must work during Arizona business hours ​ Working Days: 5 days a week ​ Days Off: Saturday and Sunday ​ Work Location: Fully-remote, you can work from anywhere ​ Holidays: Lebanese national holidays (14 days/year) are fully acceptable with advance notice. ​ Salary Range: $1,300 - $1,700