Relomote
CR

Executive Assistant

CragroupVirtual Assistant
Salary
£29.8/hr
Hiring from
United Kingdom
Work type
Hybrid
Posted
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About Us

<p
  style="margin-top: 0px; font-style: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: left; text-indent: 0px; text-transform: none; widows: 2; word-spacing: 0px; white-space: normal">At
  Civic Recruitment and Limited, we know that individuals are more than
  just fixed expenses; they are the cornerstone of every thriving
  organisation.&nbsp; That’s why we are passionate about transforming
  recruitment in the public and private sectors. <br/>
</p>
<div>In the modern job market, organisations in both public and private
  sectors face significant workforce challenges. Public sector entities,
  such as local councils and central government departments, often
  struggle with lengthy recruitment processes, limited access to
  qualified candidates, and stringent budgetary and regulatory
  constraints. Private sector businesses, on the other hand, encounter
  high turnover rates, difficulties managing a mix of permanent and
  temporary staff, and challenges in sourcing specialised talent for
  niche industries. These sector-specific obstacles, coupled with the
  universal complexities of payroll management, create a pressing need
  for efficient workforce solutions.<br/>
</div>
<div>
  <br/>
</div>
<div>Civic Recruitment Limited addresses these challenges with
  innovative recruitment and payroll solutions tailored for diverse
  organisational needs. Recognising the critical hurdles organisations
  face, the company leverages its expertise to streamline processes,
  reduce recruitment times, and alleviate administrative burdens. With
  an extensive database of over 1 million pre-screened candidates, Civic
  Recruitment Limited&nbsp;is well-positioned to cater to the specific
  needs of both public and private sectors.<br/>
</div>
<p>
  <br/>
</p>
<div>
  <br/>
</div>

Job Description

Executive Assistant (Repairs & Compliance) – 3 Month Contract


Location: Wood Green
Rate: £29.75 per hour (Umbrella)
Working Pattern: Hybrid – Minimum 3 days office-based, up to 2 days working from home
Hours: Monday to Friday, 9:00am – 5:00pm
Contract: Temporary (3 Months)
Pay: Bi-weekly

Summary


This temporary 3-month contract role involves providing high-level executive support to the Assistant Director of Repairs & Compliance and the Director of Housing. The Executive Assistant will play a crucial role in managing the Directors' schedules, meetings, and correspondence, ensuring they can focus on strategic priorities. The ideal candidate will be highly organized, capable of handling multiple priorities, and adept at maintaining strong stakeholder relationships.

Responsibilities


  • Executive & Diary Management:
    • Manage complex diaries for senior directors.
    • Schedule and coordinate meetings, appointments, and events.
    • Resolve scheduling conflicts and prioritize attendance.

  • Meeting Coordination & Governance:
    • Organize and support meetings, prepare agendas, and circulate documentation.
    • Attend meetings, take accurate minutes, and track action items.

  • Email & Correspondence Management:
    • Monitor and prioritize Directors' inboxes.
    • Draft and manage correspondence on behalf of Directors.

  • Administrative & Operational Support:
    • Provide administrative support to the Housing Directorate.
    • Assist with document preparation and reporting.

  • HR & Workforce Administration:
    • Support employee administration processes, including leave management and recruitment.

  • Financial & Procurement Support:
    • Assist with procurement processes and invoice management.

  • Stakeholder Management:
    • Build relationships with senior managers, elected members, and external partners.

  • Performance & Service Support:
    • Support service improvement initiatives and ensure efficient service delivery.

Requirements

Requirements:

Essential


  • Extensive experience in executive or senior-level administrative support.
  • Proficiency in managing complex diaries and meeting schedules.
  • Strong minute-taking and action-tracking skills.
  • Ability to handle confidential and sensitive information.
  • Excellent organizational and stakeholder management skills.

Desirable


  • Previous experience in local authority or council settings.
  • Experience supporting Directors or Senior Leadership Teams.
  • Background in Housing, Repairs, Property Maintenance, or Compliance Services.
  • Familiarity with finance, procurement, recruitment, and HR administration processes.

Person Specification


Qualifications


  • Essential: Good standard of education, including English and Mathematics.
  • Desirable: Qualification in Business Administration or related field.

Knowledge


  • Essential: Understanding of executive support functions and office administration.
  • Desirable: Knowledge of Local Government structures and Housing services.

Experience


  • Essential: Experience supporting senior managers and managing complex schedules.
  • Desirable: Experience in local authority settings and supporting senior leadership teams.

Skills & Competencies


  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office applications.
  • Ability to manage confidential information with discretion.

Additional Information


  • This is a temporary 3-month contract.
  • Hybrid working arrangement with a minimum of 3 office days per week.
  • Previous local authority experience is highly desirable.
  • Opportunity to support senior leadership within a dynamic Repairs & Compliance service.

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