Executive Assistant

Executive / Personal Assistant – Full-Time

Position: Executive / Personal Assistant
Location: Remote – South Africa
Client: US-based company
Employment: Full-Time
Working Hours: Either 3:00 PM – 11:00 PM & 4:00 PM – 12:00 AM SAST

About the Role

We are looking for a highly experienced, proactive, and strong-minded Executive / Personal Assistant to support a busy US-based executive. This is a fast-paced role for someone who can think on their feet, stay calm under pressure, solve problems quickly, and confidently manage multiple priorities at once.

The ideal candidate is someone who can wear many hats, anticipate what needs to be done, take ownership, and keep things moving without needing constant direction.

Key Responsibilities

• Provide high-level executive and personal administrative support
• Manage emails, correspondence, calendars, appointments, and schedules
• Handle professional phone calls with confidence and excellent communication skills
• Manage competing priorities and ensure deadlines are met
• Delegate tasks and coordinate with internal and external teams
• Make travel arrangements, including flights, accommodation, transportation, and itineraries
• Handle urgent requests and put out fires when unexpected issues arise
• Anticipate the executive's needs and proactively resolve issues
• Coordinate meetings and ensure all necessary information is prepared
• Follow up on outstanding tasks and ensure nothing falls through the cracks
• Manage confidential and sensitive information professionally
• Research information and assist with decision-making where required
• Take on a variety of responsibilities as needed — wearing many hats
• Use technology and AI tools strategically to improve productivity, organisation, research, communication, and daily workflows

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar senior administrative role
• Exceptional English communication skills, both written and verbal
• Strong and confident phone skills
• Highly organised with excellent attention to detail
• Able to prioritise effectively in a fast-moving environment
• Strong personality and the confidence to take charge and make decisions
• Excellent problem-solving and critical-thinking skills
• Comfortable working under pressure and managing multiple tasks simultaneously
• Experience coordinating travel arrangements
• Strong email and calendar management skills
• Excellent follow-up and delegation abilities
• Highly tech-savvy and comfortable learning new systems
• Some experience using AI tools such as ChatGPT or other AI platforms to improve efficiency and productivity
• Ability to work independently with minimal supervision
• Previous experience supporting a US-based executive or client would be highly advantageous

The Ideal Candidate

We are looking for someone who is:

Proactive Assertive Resourceful Fast-Paced Highly Organised Solutions-Oriented Tech-Savvy Calm Under Pressure