Executive Assistant

About the Company

The Wilson PC is a U.S. based personal injury and workers' compensation law firm dedicated to helping individuals navigate the legal process following an injury and pursue the compensation they deserve. We are committed to providing exceptional client service while fostering a collaborative, supportive, and results driven work environment.

About the Role

The Executive Assistant at The Wilson PC plays a crucial role in supporting the firm's leadership team, with a primary focus on managing day-to-day executive operations and ensuring the smooth execution of initiatives. This individual is highly organized, detail-oriented, and proactive, with the ability to manage multiple responsibilities efficiently in a fast-paced environment.

This is a full-time, remote role based in Colombia and typically aligned with U.S. Eastern Time business hours. Specific working hours will be defined in coordination with our Employer of Record (EOR) in compliance with local labor law.

The selected candidate will be employed by our EOR and will work exclusively for The Wilson PC.

Duties and Responsibilities

• Manage executive calendars, appointments, meetings, and schedule changes.
• Monitor email, draft responses, organize inboxes, and flag urgent items for leadership.
• Prepare meeting agendas, notes, presentations, reports, and other documents as needed.
• Organize files and internal documentation.
• Support project follow-up by tracking deadlines, tasks, and action items.
• Communicate with team members, clients, partners, and external contacts on behalf of executives.
• Protect confidential information and support the smooth daily operations of the leadership team.

Qualifications

• A high school diploma or equivalent is required. An associate or bachelor’s degree in Business Administration, Communications, Legal Administration, or a related field is preferred. Equivalent relevant experience will also be considered.
• Demonstrated experience in executive administrative assistance or executive support, ideally in a legal, professional services, or similarly fast-paced setting.
• English proficiency at the C1-C2 level is required.
• Excellent communication skills, with the ability to interact professionally with executives, team members, clients, and external partners, both verbally and in writing.
• Proficiency with remote work tools and platforms, such as Google Workspace, video conferencing, cloud-based file management.
• Excellent attention to detail, excellent organizational skills, and the ability to prioritize tasks and manage multiple deadlines.
• Discretion and sound judgment in handling confidential and sensitive information.
• Prior experience working in accounting and/or a law firm is a plus.
• Prior experience working across U.S. and Latin American time zones is a plus.

Work Environment

• Fully remote work environment.
• Primarily computer-based work requiring prolonged periods of sitting and screen use.
• Regular communication through phone, email, chat, and other digital communication platforms.
• Ability to maintain a reliable remote-work environment and consistent internet connectivity.
• Working hours will generally align with the firm's U.S. business hours (Monday-Friday approximately 9am-5pm U.S. Eastern Time).

EEO Statement

The Wilson PC is committed to equal employment opportunity. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or any other status protected by applicable law.