Executive Assistant to Chief Executive Officer

Company Description Mandioca is a global cross-border payments platform that helps companies send and receive international payments with speed, transparency, and simplicity. The company combines the efficiency of stablecoins with the reliability of traditional banking to move money across borders quickly and cost-effectively. Headquartered in the U.S. with operational reach across Latin America, Asia, and Europe, Mandioca provides named accounts, compliance-ready rails, and an intuitive interface to manage multi-currency flows in both crypto and fiat. Businesses use Mandioca to pay suppliers, collect payments, and settle trades while maintaining control, clarity, and flexibility in a global economy. The platform emphasizes instant settlements, global reach, and regulatory-conscious solutions for modern financial operations.

Role Description This is a full-time remote role for an Executive Assistant to the Chief Executive Officer at Mandioca. The Executive Assistant will manage the CEO’s calendar, schedule meetings, coordinate travel, and ensure efficient diary management across time zones. The role includes preparing and organizing expense reports, maintaining records, and handling day-to-day administrative tasks that support executive decision-making and strategic initiatives. The Executive Assistant will draft and review correspondence, help prepare presentations and meeting materials, and coordinate communication between the CEO and internal or external stakeholders. This position requires proactive support, confidentiality, and strong organizational skills to keep priorities aligned and operations running smoothly.

Qualifications

• Demonstrated experience in Executive Administrative Assistance and Executive Support, preferably supporting C-level leaders.
• Strong Administrative Assistance skills, including document management, meeting preparation, and stakeholder coordination.
• Proficiency in Diary Management, including scheduling across multiple time zones and managing high-volume calendars.
• Experience preparing, reviewing, and reconciling Expense Reports and related financial documentation.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Comfort working remotely with digital collaboration tools (e.g., Google Workspace, Microsoft 365, Slack, project management platforms).
• Strong organizational and time-management abilities, with a proven capacity to prioritize and handle multiple tasks independently.
• High level of discretion and integrity when dealing with confidential information.
• Previous experience in fintech, payments, or fast-growing startups is a plus.
• Bachelor’s degree or equivalent practical experience in business, administration, or a related discipline preferred.