Executive Assistant

HAIL Partners is working with a Private Equity firm who are seeking an Executive Assistant to join their London team. This is a fast-paced, high-profile role supporting senior Executives across a range of work streams. The position is a 12 month Fixed Term Contract.

Responsibilities:

• Proactive diary management, responding accurately to changing priorities
• Organising travel and offering recommendations for efficient itineraries
• Coordinating calls, meetings and events, including attendee lists, confirmations and logistics
• Maintaining trackers and supporting team reporting and administrative processes
• Timely and accurate processing of invoices and expenses
• Working with the wider team of EAs on team initiatives
• Providing cover for the wider Executive Support Team during holiday and absence periods
• Exercising discretion and maintaining confidentiality when handling sensitive information

Role Requirements:

• Prior experience in an EA or Assistant support role (around 1 to 2 years)
• Experience gained in a fast-paced financial services or professional environment
• Experience working collaboratively within a team, including providing cover and support to colleagues
• Excellent organisational skills, accuracy and attention to detail, with the ability to manage multiple tasks at once
• Confident, clear written and verbal communication, adaptable to different audiences
• Strong work ethic, professionalism, resilience and a proactive approach to problem solving
• Good interpersonal skills and the ability to build relationships quickly
• Curiosity about AI, with a willingness to review and adapt workflows to improve efficiency

The firm offers hybrid working (3/2) and multiple attractive company benefits.