Executive Assistant

Job Overview

We are looking for a proactive, highly organised Executive Assistant to join a fast-paced international consulting firm, working with us on behalf of our client. In this role you will be the right hand of senior leaders, helping them stay on top of a busy schedule. We are looking for someone with a positive, can-do attitude, sound judgement and a sharp eye for detail, who handles confidential information with the highest level of professionalism. At least two years of experience in a similar role is preferred.

What you will do

• Keep complex calendars running smoothly and coordinate internal and external meetings.

• Plan and organise domestic and international travel, from logistics to itineraries.

• Prepare and submit accurate expense reports on time.

• Issue invoices and manage, process and archive documentation in internal systems.

• Organise internal and external events, making sure logistics run seamlessly and communication stays clear.

• Draft and manage correspondence on behalf of senior leaders.

• Support meetings by preparing agendas, presentations and reports, taking minutes and following up on actions.

• Provide day-to-day administrative support to team members and take part in ad hoc projects.

What we are looking for

• Fluent spoken and written Polish and English.

• At least two years of experience in administrative, secretarial or executive-support roles, ideally in a demanding, multi-tasking and international environment.

• Excellent communication and interpersonal skills, with the confidence to engage professionally with stakeholders at every level.

• Strong organisational skills and the ability to juggle multiple priorities without losing attention to detail.

• Proficiency in Microsoft Office applications.

• A dependable, dynamic approach and a strong sense of responsibility and confidentiality.

• The ability to stay composed under pressure, adapt quickly to changing priorities and meet tight deadlines.

Benefits

• Open and creative environment that values initiative and new ideas.

• Learning and development opportunities, including internal training on technical and interpersonal skills.

• Private medical care included in the benefits package.

• MultiSport Card offering access to a broad range of sport and wellbeing activities.

• Hybrid work: 2-3 days a week in the office in Warsaw.

• Competitive remuneration aligned with experience and qualifications.