Executive Assistant

As an Executive Assistant at Linesight, you will work with highly experienced, culturally diverse, and passionate teams nurturing a strong social dynamic and a shared sense of achievement. You will gain vast industry experience that will open doors for you, extend your skillset and expand your perspective. We will empower, support, and enable you to take real responsibility in your role so that you can take charge of your career progression with us. You will be mentored and supported by industry leaders and given the tools to grow. You will also be involved in and contribute to our business strategy as we continue to evolve. For us lasting trusted relationships are everything, both with our teams and our clients.

Role Overview

We are seeking a highly capable and proactive Executive Assistant to support the CEO, along with the wider senior leadership team when required. This is a broad operational role requiring exceptional organisational ability, strong attention to detail, and the confidence to follow through on tasks and hold others accountable to meeting deadlines and deliverables in a timely manner.

This role is best suited to an experienced Tech-Forward EA who is comfortable operating with a high degree of autonomy in a fast-moving environment where priorities can change quickly throughout the day. The successful candidate will be expected to use judgment, prioritisation, anticipation and execution with minimal direction.

The successful candidate will play a central role in ensuring the smooth running of the CEO’s day-to-day. This full-time hybrid role with periodic travel requirements is ideal for a detail-oriented, tech-savvy professional with strong computer skills who thrives in a fast-paced, mission-driven environment.

Key Responsibilities

Executive Support

• Schedule and coordinate internal and external meetings across multiple time zones
• Maintain the CEO’s complex calendar, prioritise tasks effectively
  Manage CEO’s busy travel schedule
• Exceptional written and verbal communication skills, with the ability to draft correspondence, prepare briefing packs, synthesise information and produce concise executive summaries
• Prepare agendas, meeting notes, and supporting materials.
• Attend meetings, minute taking and take ownership of producing actions, ensuring these actions are carried out by the senior leadership team and completed on time
• Handle highly confidential information with strong judgement, discretion and professionalism
• Support the wider Senior Leadership Team with coordination and operational tasks as required
• Process invoices, and expenses
• Be a friendly gatekeeper developing important connections and relationships both internally and with clients
• Track SLT team deliverables and follow up to ensure commitments are met in a timely manner
• Provide general executive support and administrative coordination
• Support logistics for conferences and industry events
• Support logistics for company meetings, leadership offsites and team events
• Work closely with other administrative staff within the busines
• Support the CEO with key systems, governance and compliance-related coordination, including tracking deadlines, scheduling reviews and ensuring required actions and documentation are followed through

Required Experience & Skills

• 5+ years’ experience supporting C-Suite Executives in a fast-paced environment
• Excellent organisational, planning, and project management skills
• Strong written and verbal communication skills in English
• Proactive and resourceful, with the ability to work independently and manage competing priorities
• Strong IT skills including proficiency in Microsoft Office, and particular emphasis on the use of AI and Copilot (Word, PowerPoint, Excel & AI/Copilot)
• Experience with CRM systems, ideally Salesforce
• Experience with finance systems, ideally Oracle
• Professional and confident in client-facing situations
• High attention to detail with a commitment to accuracy
• Be able to anticipate requirements, manage competing demands and operate confidently
• Manage sensitive information relating to commercial, legal, governance, financial and people matters with the utmost discretion, integrity and confidentiality

Key Competencies

• Time Management – Able to prioritise effectively, meet deadlines, and ensure others do the same
• Exceptional Communication – Clear, concise, and professional in both written and verbal formats
• Accountability & Follow-Through – Takes ownership of tasks from initiation to completion
• Problem-Solving – Proactive approach to identifying and resolving issues independently.
• Adaptability – Flexible and comfortable managing shifting priorities in a dynamic environment
• Attention to Detail – Rigorous approach to accuracy across documents, data, and communications

Linesight is a highly successful global project and cost management consultancy that keeps clients coming back. And for that we have our people to thank. You see we’re not like the others. We’re different. Unique. It’s our fresh thinking and focus on what matters that has led to our evolving. We are on a journey working in some of the most exciting innovative sectors with some of the world’s most prestigious companies delivering major projects that deliver a more sustainable built environment. We have an open culture and a flat structure where you can expect to be treated with genuine care, respect, and empathy. With Linesight, you can truly discover the power of team!

Diversity, inclusion and accessibility

Linesight is committed to transparent, equal opportunity employment practices. We are building a diverse and inclusive organisation, accessible to all, based on having a safe culture which enables all our people to be their true selves. We are a people business, and we understand that the more inclusive we are, the happier our people and better our work will be. We will ensure that individuals with disability are provided reasonable accommodation to participate in the application or recruitment process and are accommodated in the workplace. If you require assistance or accommodation of any kind, please mention this in your application, we would love to hear from you!