Executive Assistant

Project-Based Role: December 1, 2026 – March 5, 2027

Earlier start may be possible.

About the Role

We're looking for an Executive Assistant to provide direct day-to-day support to a Vice President at a U.S.-based company.

You'll help manage priorities, organize the calendar, coordinate follow-ups, prepare materials, track action items, and keep projects moving forward.

This role is a good fit for someone who is highly organized, proactive, reliable, and comfortable working in a fast-paced environment with shifting priorities.

What You'll Do

• Manage the Vice President's calendar and daily priorities
• Track commitments, deadlines, delegated items, and open issues
• Prepare documents, spreadsheets, agendas, and meeting materials
• Attend meetings, take notes, and track action items
• Follow up on outstanding responses and deliverables
• Prepare concise emails, meeting summaries, and follow-ups
• Support process documentation and internal procedures
• Use Microsoft 365 tools to improve organization and efficiency

What We're Looking For

• 3+ years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or in a similar role
• Strong Microsoft 365 skills, including Outlook, Teams, Word, Excel, and PowerPoint
• Experience supporting senior leaders or executive teams
• Experience with CRM systems and productivity tools such as Microsoft 365 Copilot is a plus
• English proficiency at B2+ level
• Strong written and verbal communication skills
• Excellent organization, time management, and attention to detail
• Ability to manage multiple priorities and deadlines
• High level of discretion, professionalism, and reliability
• Proactive mindset and strong follow-through

What We Offer

• A project-based opportunity with the potential to continue in a part-time capacity
• A fully remote role supporting a senior executive at a U.S.-based company
• Training and ongoing support from an international team.
• An opportunity to strengthen your expertise in executive support, coordination, and business operations

Why Pharmbills?

Pharmbills partners with U.S. companies across healthcare, finance, and real estate, helping them build and manage dedicated remote teams.

By joining us, you'll gain practical experience with U.S. business processes and work in an international environment.

Ready to Join Us?

If your experience matches the role, we'd be happy to hear from you.

Apply today and take the next step in your professional career with Pharmbills!