Executive Assistant

Job Title: Senior Executive Assistant Business Partner (14-Month FTC)

Location: London Victoria (Hybrid – 3 days per week in the office)

Contract: Full-time, 14-month maternity cover (starting early January 2027)

About the Role

Are you a proactive, tech-savvy Executive Assistant who thrives in a fast-paced, collaborative environment? We are partnering with a leading global technology organisation to recruit a Senior Executive Assistant Business Partner (EABP) for a 14-month maternity cover contract in their London Victoria office.

You will act as the right-hand strategic partner to the Director of Marketing (overseeing the UK alongside wider international markets across EMEA, LATAM, and APAC, with a team of around 25), while also providing light, diary-focused EA support to the Director of Talent Acquisition.

Starting in early January, you will benefit from a comprehensive, multi-week handover before the current EABP goes on maternity leave at the end of the month, alongside a structured handover period at the end of the contract.

The Team & Culture

You won’t be working in a silo. You will join a warm, close-knit pod of four EAs sitting together on the same bank of desks in London—offering genuine camaraderie, shared knowledge, and seamless holiday cover. The pace is brisk, priorities shift quickly, and a calm, low-ego, team-first attitude goes a very long way here.

Key Responsibilities

• Strategic Diary & Inbox Management: Proactively manage complex, multi-timezone schedules for the Director of Marketing, alongside standard diary coordination for the Director of Talent Acquisition.
• Executive Meeting & Action Ownership: Prepare and drive executive meeting agendas, collate pre-reads, capture key actions, and ensure follow-through across stakeholders.
• Global Travel & Itineraries: Coordinate complex international travel—including flights, ground transport, accommodation, and detailed itineraries.
• Events & Offsites: Assist with the planning and delivery of on-site London office events and key company-wide gatherings.
• Operations & Expenses: Process monthly expenses accurately and handle confidential verbal and written materials with complete discretion.
• Cross-Regional Collaboration: Build strong working relationships with UK and global EABPs, providing ad-hoc holiday cover for senior leaders within the department when required.

What We Are Looking For

• Proven Senior EA Experience: 5+ years’ experience supporting senior leaders within an international, fast-paced, and dynamic environment (experience supporting a Marketing or Go-To-Market commercial leader is a bonus, though not essential).
• AI Curiosity & Tech Fluency: Confident using both Microsoft Outlook and Google Workspace, with genuine curiosity and enthusiasm for using AI tools (such as Claude or Gemini) to streamline workflows and automate day-to-day tasks.
• Collaborative Team Player: Warm, adaptable, and solution-minded, with the executive presence to stay calm under pressure and liaise confidently with stakeholders at all levels.
• Detail-Oriented & Autonomous: Exceptional planning and organisational skills, taking ownership and following tasks through from start to finish.