Executive Assistant

About Us Join Our Team at Uzenzele Holdings Let's Grow Together At Uzenzele Holdings, we are building a culture where exceptional people can do their best work. If you’re ready to advance your career and help businesses achieve sustainable growth, you’ve come to the right place. Our Mission Uzenzele Holdings is dedicated to facilitating sustainable economic and industrial development in South Africa, focusing on empowering businesses. Join us in making a significant impact on our community and beyond. Why Work With Us? Empowerment and Autonomy o We trust our team members to take ownership of their work and make impactful decisions. o Enjoy the freedom to innovate and grow in your role. Inclusive and Diverse Environment o We celebrate different perspectives and strive to build an inclusive workplace where everyone feels valued. Work-Life Balance o We understand the importance of balancing professional and personal life. o Flexible working hours and remote work options available. Professional Growth o Continuous learning and development opportunities. o Regular training and career advancement programs. Job Description ROLE OVERVIEW: The Executive Assistant will provide high-level support to the Visionary by managing calendar coordination, inbox organization, CRM updates, and preparation for meetings. The ideal candidate is highly organised, proactive, tech-savvy, and capable of maintaining confidentiality while working independently in a fast-paced environment. This role requires a high level of discretion, initiative, and attention to detail. KEY RESPONSIBILITIES: 1. Calendar Management Proactively manage and coordinate the executive’s daily, weekly, and monthly calendar. Schedule internal and external meetings, ensuring optimal time management and avoidance of scheduling conflicts. Prepare and circulate meeting agendas and reminders. 2. Inbox and Email Management Monitor and triage the executive’s email inbox daily. Flag urgent messages, draft responses where appropriate, and ensure timely follow-up on priority items. Maintain organised email folders for efficient retrieval. 3. CRM and Contact Management Maintain and update the CRM system with contacts, meeting notes, and follow-up tasks. Assist with CRM automation (e.g., reminders, task creation, follow-up sequences). Ensure accuracy and data integrity within the system. 4. Meeting Preparation and Support Schedule and coordinate virtual and in-person meetings. Take minutes and action notes when required. Follow up on assigned action items to ensure timely completion. 5. General Administrative Support Assist with task tracking and follow-up. Coordinate logistics for travel, events, and other engagements as needed. Handle ad hoc executive support duties aligned with the visionary’s needs. Requirements REQUIREMENTS: Minimum 10 years’ experience as an Executive Assistant or Personal Assistant at executive level. Proficiency with digital tools including Google Workspace, Microsoft Office, Zoom, and CRM systems Zoho Exceptional organisational and time-management skills. Excellent written and verbal communication skills. Ability to work independently, exercise judgment, and maintain confidentiality. Strong attention to detail and proactive problem-solving. ATTRIBUTES FOR SUCCESS: Highly organised with a strong sense of initiative Tech-savvy and comfortable learning new platforms Flexible and adaptable to a dynamic, visionary-led environment Professional, polished, and discreet Enthusiastic and positive team player