Executive Assistant (Construction)

About the Company

EGR Ventures is the design and construction arm of Clear Summit Investments, a premier outdoor hospitality real estate firm headquartered in Honolulu, Hawaii. Clear Summit acquires and develops RV parks, glamping resorts, hot springs, and wellness retreats near major national parks and high-demand destinations across the American West. With 55+ investments, $3.3B+ in real estate developed, and a lean, high-performing team, EGR leads the ground-up builds and full-scale renovations that transform raw land and underperforming properties into thriving, guest-ready resorts.

Position Summary

EGR Ventures is looking for a sharp, organized, and construction-savvy Executive Assistant to work directly alongside our CEO. This is a right-hand role — you'll be embedded in the day-to-day of an active construction and development operation spanning 10 properties across the American West, keeping projects on track, people accountable, and nothing falling through the cracks.

This is not a traditional EA role. You need to understand how construction projects actually work — the language, the players, the paperwork, and the pace. In your first 30 days, you'll work closely with Eric to get organized and up to speed on the portfolio. By day 90, you'll own the coordination function: chasing down subs, tracking budgets, managing timelines, and keeping the team moving.

If you thrive in a fast-moving environment, can hold people accountable without ruffling feathers, and get satisfaction from bringing order to complexity — this role was built for you.

Key Responsibilities:

Project Coordination & Construction Support

• Coordinate across 10 active development projects simultaneously — tracking milestones, budgets, timelines, and open action items.
• Serve as the central point of contact between the VP of Development, subcontractors, vendors, and internal construction team.
• Vet and onboard subcontractors — collecting bids, verifying credentials, and managing communication throughout the project lifecycle.
• Track and chase deliverables, approvals, and outstanding items across subs, consultants, and internal stakeholders.
• Review and organize construction plans, drawings, and submittals — flag issues and route to appropriate team members.
• Coordinate site visits and field communications; occasional travel to active job sites across the American West.

Budget & Financial Tracking

• Maintain and update project budgets and cost tracking across active developments using Excel and Google Sheets.
• Process and reconcile expenses using Ramp; coordinate with accounting on QuickBooks entries and project cost coding.
• Flag budget variances and overruns proactively; support the VP of Development with financial reporting and project summaries.

Calendar, Inbox & Administrative Support

• Manage the VP of Development's calendar and inbox using Google Workspace (Gmail, Google Calendar, Google Drive).
• Schedule and coordinate internal meetings, subcontractor calls, site visits, and project check-ins.
• Draft and send project-related correspondence, meeting summaries, and follow-up communications on behalf of the team.
• Maintain organized project files, contracts, RFIs, submittals, and documentation across shared drives.
• Leverage AI tools (e.g., Claude, Fireflies) to streamline note-taking, drafting, and administrative tasks.

Required Qualifications

• 2+ years of experience coordinating or managing multiple construction or real estate development projects simultaneously — required.
• Demonstrated ability to manage subcontractor relationships: vetting, communication, and accountability.
• Strong working knowledge of construction terminology, project workflows, and field documentation (RFIs, submittals, change orders, etc.).
• Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive) — required.
• Experience with budget tracking in Excel or Google Sheets — required.
• Familiarity with expense management tools (Ramp or similar) and accounting platforms (QuickBooks or similar).
• Exceptional organizational skills — able to manage competing priorities across multiple active projects without dropping the ball.
• Strong written and verbal communication skills; comfortable corresponding professionally with subs, vendors, and consultants.
• Self-starter with high accountability and the ability to work independently in a remote environment.
• Availability during Pacific Time core hours (approximately 8 AM – 4 PM PT).

Preferred Qualifications:

• 3–5 years of construction or development coordination experience.
• Ability to read and interpret basic architectural, civil, or site plans.
• Experience with AutoCAD or other CAD/drafting software — a meaningful differentiator.
• Familiarity with project management platforms (Asana, Procore, or similar).
• Prior experience supporting a VP, Director, or executive in a construction or development environment.
• Experience in hospitality, resort, outdoor, or amenity-driven real estate development.
• Comfort using AI tools (Claude, Fireflies, ChatGPT, etc.) to increase personal productivity.

What Success Looks Like

First 30 Days

You're working shoulder-to-shoulder with Eric — getting into the systems, learning the portfolio, understanding the players, and getting organized. You're absorbing fast and asking the right questions.

First 90 Days

You've taken ownership. Projects aren't falling through the cracks. Subs are being tracked down. Budgets are up to date. Eric isn't chasing things he shouldn't have to chase. You're the reason things run smoother.

Long Term

You're a trusted extension of the development team. As you demonstrate value and take on more responsibility, compensation grows with it.

Work Details

Location

Remote (Pacific Time hours preferred; 8 AM – 4 PM PT)

Employment Type

Full-Time W-2 (40 hrs/week)

Compensation

$60,000 – $80,000 base salary DOE; higher for an exceptional candidate

Benefits

75% of health insurance premiums covered by employer

Bonus

Performance bonus structure (to be discussed)

Travel

Occasional site visits to active development projects across the American West

Send a video recording (max 5min) introducing yourself and why you’re a great fit to [email protected]. Put the word "Explore" in the subject line so I know you read this.