Executive Assistant (Hourly)

Your job Indeed is seeking a highly organised, proactive, and resourceful Executive Assistant to support multiple senior leaders in a fast-paced, global environment. This person will help leaders stay focused, organised, and prepared by coordinating schedules, managing logistics, and supporting daily operations across varied business needs. This role supports 3 or more leaders, and support needs may vary across the group. One leader may travel several times per month, while another may need support for onsite meetings, offsites, and team events as budget allows. The Executive Assistant will help manage complex calendars, coordinate domestic and international travel, prepare presentations and meeting materials, and track follow-up actions while adapting to shifting priorities and different working styles. This person will also join a fully remote team of Executive Assistants across multiple levels and locations. Success in this role requires a collaborative approach, comfort sharing knowledge, openness to learning from others, and willingness to provide coverage for colleagues during PTO or other absences. The role also includes project coordination support and calls for solid Google Workspace skills to enable minimal onboarding for core tools. Who you are Support multiple senior leaders with scheduling, travel, meetings, and daily operations. Manage complex calendars and resolve scheduling changes as priorities shift. Coordinate meetings, agendas, materials, and follow-up actions. Arrange domestic and international travel and related logistics. Support onsite meetings, offsites, events, and team activities. Prepare presentations, briefing materials, and other documents. Provide project coordination support, track action items, and deliverables. Who we are Requires a minimum of 7 years of related experience; or a minimum of 5 years with a Bachelor’s degree; or 3 years and a Master’s degree; or a PhD without experience. Experience supporting senior leaders or executives in an administrative or executive assistant role, including managing multiple leaders in a fast-paced environment. Highly organized with close attention to detail and the ability to manage changing priorities with sound judgment. Excellent verbal and written communication skills, with a high level of discretion and professionalism when handling sensitive information. Experience with calendar management, travel coordination, meeting support, and event planning. Proficiency with Google Workspace and comfort collaborating across remote teams in a fast-paced environment. Adaptable with a growth mindset and a collaborative approach to supporting evolving business needs. The deadline to apply to this position is Wednesday, 5 August 2026. Job postings may be extended at the hiring team’s discretion based on applicant volume. Our mission As the world’s number 1 job site*, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We're looking to grow our teams with more people who share our enthusiasm for innovation and creating the best experience for job seekers. (*Comscore, Total Visits, March 2026) Salary Range Disclaimer The salary range for this role reflects the minimum and maximum compensation for the role. Offers are typically made between the range minimum and the range midpoint. Actual compensation will be determined based on job-related skills, experience, and expertise, as evaluated during the interview process. The range(s) listed is just one component of Indeed's total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), a Paid Time Off policy, and many region-specific benefits. Compensation may also vary based on where a role is performed, as work locations are grouped into geographic pay tiers to reflect cost of labor differences in different geographic markets. Candidates can view geographic pay tiers by location on our career site (https://www.indeed.com/careers/paytiers), and recruiters can confirm how location is considered for a specific role. Salary Range Transparency Tier 1 - United States of America 33.17 - 49.52 USD per hourTier 2 - United States of America 37.02 - 55.29 USD per hourTier 3 - United States of America 40.87 - 61.06 USD per hourTier 4 - United States of America N/ATier 5 - United States of America 46.15 - 69.23 USD per hour EEO and Accommodations Indeed is deeply committed to building a workplace and global community where inclusion is not only valued, but prioritized. We’re proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, neuro-diversity, disability, age, or veteran status, or any other non-merit based or legally protected grounds. Indeed provides reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please visit https://www.indeed.com/careers/accommodations. If you are requesting accommodation for an interview, please reach out at least one week in advance of your interview. For more information about our commitment to equal opportunity/affirmative action, please visit our Careers page (https://www.indeed.com/careers). Inclusion & Belonging Inclusion and belonging are fundamental to our hiring practices and company culture, forming an integral part of our vision for a better world of work. At Indeed, we’re committed to the wellbeing of our employees and on a mission to make this the best place to work and thrive. We believe that fostering an inclusive environment where every employee feels respected and accepted benefits everyone, fueling innovation and creativity. We value diverse experiences, including those who have had prior contact with the criminal legal system. We are committed to providing individuals with criminal records, including formerly incarcerated individuals, a fair chance at employment. Those with military experience are encouraged to apply. Equivalent expertise demonstrated through a combination of work experience, training, military experience, or education is welcome. Privacy Policy Like other employers Indeed uses our own technologies to help us find and attract top talent from around the world. In addition to our site’s user and privacy policy found at https://www.indeed.com/legal, we also want to make you aware of our recruitment specific privacy policy found at https://www.indeed.com/legal/indeed-jobs. Agency Disclaimer Indeed does not pay placement fees for unsolicited resumes or referrals from non-candidates, including search firms, staffing agencies, professional recruiters, fee-based referral services, and recruiting agencies (each individually, an "Agency"), subject to local laws. An Agency seeking a placement fee must obtain advance written approval from Indeed's internal Talent Acquisition team and execute a fee agreement with Indeed for each job opening before making a referral or submitting a resume for that opening. AI Notice Indeed is committed to ensuring fairness and transparency throughout our hiring process. We use artificial intelligence (AI) tools to assist in the screening, assessment, and selection of applicants for this position by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making. Unless otherwise notified, Indeed does not use AI constituting an AEDT or an ADMT as those tools are defined in applicable laws.