Executive Assistant (Job ID: JERGOL1EA)

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE EXECUTIVE ASSISTANT JOB ID JERGOL1EA INDUSTRY Distribution LOCATION LATAM / South Africa / PH JOB STATUS Full Time WORK SCHEDULE Monday to Friday, 9am to 6pm (Eastern Time) SALARY $2000 to $3000 per month TARGET START DATE ASAP ROLE OVERVIEW About the Client: Our client is a fast-growing, venture-backed (Techstars) software marketplace that optimizes supply chains by aggregating and redistributing surplus medications between pharmacies. Founded by a dynamic, high-energy entrepreneur based in Tampa, FL, the company has rapidly scaled to ~60 employees. With recent funding and an expanding global footprint, the executive team operates at a fast pace in a modern, tech-forward environment. About the Role: We are seeking a high-caliber, career Executive Assistant to serve as the right hand to the Founder & CEO. This is a strategic operational role for a seasoned professional who can bring order, proactive structure, and momentum to a high-volume executive workflow. Your days will involve managing back-to-back schedules, prioritizing complex workloads, driving outreach, and leveraging cutting-edge AI tools to amplify executive efficiency. The ideal candidate functions as a true thought partner—someone who anticipates needs, protects the CEO’s time, and keeps critical initiatives moving forward. Key Responsibilities Inbox & Calendar Management: Drive comprehensive inbox triage, draft emails on the CEO's behalf, and manage a tightly packed, back-to-back calendar across time zones. Proactive Priority Tracking: Own and maintain the executive task list in Asana, ensuring tasks are actively progressed rather than accumulating. Lead Outreach & Follow-up: Execute post-event and lead outreach using pre-built templates (e.g., following up with trade show contacts and business leads). AI-Assisted Operations & Dashboards: Utilize AI tools (specifically Claude and Microsoft 365 Copilot) to analyze metrics, build executive dashboards, and optimize administrative workflows. Process & SOP Creation: Document operational workflows and establish clean, scalable Standard Operating Procedures (SOPs) across the CEO’s office. Social Media & Executive Branding: Light management of the CEO’s personal brand presence on LinkedIn and other professional platforms, including post scheduling and DM triage (manual engagement only). Phone Communication: Conduct occasional outward-bound calls on behalf of the CEO as a professional extension of the executive office. Qualifications & Skills Must-Haves (Non-Negotiables): Proven EA Experience: Must be a dedicated, career Executive Assistant with demonstrated experience supporting C-suite executives in fast-paced environments. Flawless Communication: Exceptional written and verbal English skills with strong, clear phone presence for executive representation. AI & Software Proficiency: Advanced capability using Claude (or similar LLMs), Asana for project management, and the Microsoft 365 ecosystem. Proactive Executive Mindset: Ability to triage, push back appropriately, and actively help the CEO prioritize, rather than passively accepting task delegation. Location: Must be based in Latin America or South Africa and able to work aligned hours with US Eastern Time (ET). Nice-to-Haves / Preferences: Experience working within startup or venture-funded scale-up environments. Strong background in building visual dashboards, metrics tracking, and SOP documentation. Familiarity with light personal branding and LinkedIn professional management.