Executive Assistant (m/f/d) – Management Team

Location: Hamburg, Germany

Employment Type: Full-time or Part-time

Start Date: As soon as possible/ tbd

About us

Fleetlery is a fast-growing logistics and staffing company specializing in last-mile delivery and courier operations. We work with leading platforms across Germany and Europe and are continuously expanding our business.

To support our leadership team and ensure smooth day-to-day operations, we are looking for a highly organized and proactive Executive Assistant (m/f/d). In this role, you will support our management team and their direct reports, helping to keep projects, communication, and administration running efficiently.

Your mission

You are the organizational backbone of our leadership team. You enjoy bringing structure to a dynamic environment, coordinating multiple priorities, and enabling others to perform at their best.

Your responsibilities

• Provide administrative and organizational support to the management team and their direct reports.
• Coordinate calendars, meetings, appointments, and travel arrangements.
• Prepare presentations, reports, meeting agendas, and meeting minutes.
• Organize internal meetings, workshops, and company events.
• Manage internal and external communication with professionalism and discretion.
• Support project coordination and follow up on action items.
• Maintain documents, contracts, and company records.
• Handle general office administration and assist with ad hoc tasks across different departments.

Your profile

• Previous experience as a Team Assistant, Executive Assistant, Office Manager, or in a similar administrative role.
• Excellent organizational and multitasking skills.
• Ability to work independently while managing multiple priorities.
• Strong communication and interpersonal skills.
• High level of discretion and reliability when handling confidential information.
• Excellent knowledge of Microsoft Office, especially Outlook, Excel, Word, and PowerPoint.
• Experience with tools such as Microsoft Teams, Notion, Slack, or similar collaboration platforms is a plus.
• Fluent German and business-fluent English are required.
• Positive, hands-on attitude and strong attention to detail.

What we offer

• A key support role at the heart of a rapidly growing company.
• Flexible full-time or part-time employment.
• Attractive compensation package.
• Modern offices in Hamburg or Berlin.
• Flexible working arrangements with the possibility of remote work.
• Direct collaboration with the founders and leadership team.
• A dynamic, international, and entrepreneurial working environment with flat hierarchies.

Interested?

We’d love to hear from you.

Learn more about us at www.fleetlery.com

Join Fleetlery and become an essential part of the team that keeps our business moving forward.