Executive Assistant & Operations Coordinator (to the CEO)

Executive Assistant & Operations Coordinator to the CEO
Full-time | Pacific Time hours

About us
Roveir is the company behind Roveia Health, a performance marketing agency for telehealth and health and wellness brands, and Roveir, our growth agency for tech companies. We’re a fully remote team that moves fast.

The role
You’ll work directly with our Founder and CEO. Your job is to take operational work off his plate and make sure it gets done. He hands you something once and never has to think about it again.

Some asks are “do this.” Most are “make sure this happens.” You own both until they’re closed.

What you’ll own

Follow-through

• Following up with team members, vendors, and our lawyer and bookkeeper until open items are finished

• Joining internal and vendor calls, capturing action items, and driving them to done

• Monitoring key email threads and escalating only what needs the CEO

• Running a 15-minute daily sync and sending an end-of-day update: closed, in motion, blocked

Finance and contracts admin

• Building and sending client invoices, reconciling them monthly, and chasing late payments

• Getting client agreements signed and filed

People and hiring support

• Doing first-pass candidate screening in our hiring pipeline and flagging who’s worth a call

• Scheduling interviews and supporting onboarding for new team members

Executive support

• Managing the CEO’s calendar, inbox priorities, and travel

• Handling vendor, software, and account admin

• Documenting recurring processes so they run without him

Everything else

• Special projects as the company grows. This role expands with you, and the best person in it will end up running large parts of our operations.

You’re a fit if you

• Are fluent in English, written and spoken. You’ll be on live calls and writing to clients, vendors, and our team every day, so this is non-negotiable.

• Have 3+ years supporting a founder or executive, ideally at an agency or services business

• Have handled invoicing and accounts receivable, and know QuickBooks or something similar

• Are fluent in tools like ClickUp, Slack, Gmail, and HubSpot, and learn new ones fast

• Follow up without being asked and never let a task go quiet

• Can take a vague, one-line request and figure out the rest

You’re not a fit if you

• Need detailed instructions for every task

• Wait to be asked for a status update

• Prefer a fixed, predictable task list

Details

• Full-time, long-term role

• Hours overlapping 9 AM to 5 PM Pacific

• Compensation: $1,000 to $2,200 USD per month, based on experience

• Reports directly to the CEO

How to apply
A video application is required.