Executive Assistant (Part-time)

At TLNT, we believe that recruitment is more than just filling roles — it’s about connecting humans with humans. We’re a people-first organization partnering with top U.S. companies to help them grow by attracting exceptional talent, and we know that the right content can open the right doors.

Join a fast-growing eCommerce consumer products brand focused on delivering innovative, high-quality products to a global customer base. Operating in a dynamic digital-first environment, the company combines product innovation, data-driven decision-making, and operational discipline to scale its direct-to-consumer business. With an entrepreneurial culture and a strong focus on execution, the team works closely with leadership to continuously improve systems, processes, and customer experience as the business grows.

The Executive Assistant will serve as a key operational partner to the Founder and CEO, focused on protecting leadership focus time and improving day-to-day execution flow across priorities. This role owns the calendar, inbox, travel, and administrative coordination while ensuring founder-level initiatives remain organized, tracked, and progressing. Acting as a central point for communication and follow-through, the Executive Operations Assistant manages meeting coordination, action-item tracking, and executive status reporting to increase accountability and reduce operational friction. The position is designed to streamline leadership workflows, enabling the founder to focus on high-impact strategic decisions while maintaining visibility across key business priorities.

This is an excellent opportunity to grow your career with a leading US-based company—fully remote.

What You'll Do

• Executive Support
• Manage calendar, scheduling, confirmations, and rescheduling
• Prepare a daily/weekly priority agenda for the founder
• Coordinate meetings and follow-ups
• Organize action items and ensure closure
• Inbox Management
• Daily inbox triage by priority
• Handle routine responses where appropriate
• Escalate decision-required emails with concise context
• Maintain inbox organization systems (labels/rules/folders)
• Founder Project Coordination (Non-Owner)
• Maintain a founder-facing tracker for key priorities and deadlines
• Follow up with owners to prevent dropped tasks
• Surface blockers/risks early with recommended next step
• Create weekly status summaries (what’s on track, at risk, overdue)
• Coordinate project cadence; does not own functional execution
• Admin & Logistics
• Coordinate payroll/tax/legal/admin workflows through external providers (CPA, filing services, etc.)
• Gather docs and track deadlines for compliance items
• Book and manage personal/business travel itineraries
• Research and coordinate personal logistics (e.g., apartment search shortlist, outreach, tour scheduling)

What You Bring

• Must-Have Candidate Profile
• 3+ years in an EA / Executive Assistant / Operations Assistant / Project Coordinator role
• Strong project management execution (tracking, follow-up, accountability, escalation)
• Excellent written and verbal English
• High reliability, discretion, and attention to detail
• Strong organizational systems mindset
• Proficient in Google Workspace, Slack, and one PM tool (Notion, Asana, ClickUp, Monday, etc.)
• Strongly Preferred
• Experience supporting a founder/CEO directly
• eCommerce familiarity (Amazon, Shopify, DTC) is a plus
• Experience in fast-paced small teams

Salary & Perks

• Competitive Pay: We hire top talent and compensate accordingly.
• Part-time to start: 15–25 hours/week
• The position is immediately available and requires entering into an independent contractor agreement with TLNT.
• 100% remote — work from wherever you do your best thinking
• Must provide a minimum of 4 hours/day overlap with Pacific Time (San Diego)
• Additional perks.

Ready to apply? We'd love to hear your story. The next step is a short application where you can share more about your background and upload your resume in English. Take your time — we read every response carefully.