Senior Executive Assistant

We're looking for a Senior Executive Assistant to support the CEO of a growing logistics company. As the business continues to expand, we're seeking an experienced professional with at least 6 years of experience supporting a CEO, founder, or business owner in a fast-paced environment.

Calendar and inbox work is part of the job. Most of it is owning projects and keeping things moving while the CEO is somewhere else, which means you'll need to be comfortable making calls without checking first.

What you'll do

• Work with the CEO on daily priorities and the longer projects behind them.

• Keep several projects moving at once, with deadlines that land on top of each other.

• Take tasks from start to finish. Nobody will be checking your progress in the middle.

• Run HubSpot. Keep the data accurate and organized so the CRM is worth opening.

• Chase sales follow-ups and keep operational workflows from stalling.

• Fix the processes that waste time. If an AI tool can automate part of one, use it.

• Handle communication with internal teams and outside partners on the CEO's behalf.

• Keep the business organized generally, including the things nobody assigned to anyone.

What we're looking for

• 6+ years supporting a CEO, founder, or C-level executive.

• Experience somewhere that was growing quickly, where priorities changed often.

• Real HubSpot experience, hands on the tool rather than adjacent to it.

• Nice to have: you already use ChatGPT, Claude, Gemini, or something similar in your daily work.

• Organized, good with your time, able to hold several priorities without letting details slip.

• You work problems through yourself before escalating them.

• English at C1 or better, written and spoken. You'll be writing and speaking on the CEO's behalf, so this one isn't flexible.

• You work independently and answer for your own results.

How we work

You will be working directly with a CEO who moves fast, says what he thinks, and has no patience for formality. He will not always say good morning, and he expects you to push back when he is the one holding things up. If that sounds like a problem, this is not the seat for you.

Schedule: Monday to Friday, 8:00 AM to 5:00 PM MST.

This is a long term seat. We are looking for someone who wants to stay and grow for at least three years, not someone passing through.

Location: Remote.