Executive Assistant PH REMOTE

About Us Omni Auto Glass is a family-owned auto glass repair and replacement company in San Antonio, TX, founded in 2016. With over 25 years of experience, we specialize in windshield repair, replacement, ADAS calibration, and more for cars, trucks, and RVs. Known for fast, reliable service, competitive pricing, and a customer-first approach, we offer mobile and in-shop solutions. Join our team of certified technicians in a supportive, community-focused environment with a 4.9-star Google rating and A+ BBB accreditation. Job Description This is a remote position. ABOUT THE ROLE Omni Auto Glass LLC, a family-owned auto glass repair and replacement business based in San Antonio, Texas, is seeking an experienced Executive Assistant to support our ownership and our growing Philippines-based team. This is a fully remote, work-from-home role based in the Philippines. The Executive Assistant provides administrative and operational support to the owner, to Philippines-based staff, and to other US-based team members traveling to or working from the Philippines. The role serves as a critical bridge between our US and Philippine operations and includes coordination with Philippine business and government entities on behalf of the ownership. This is a permanent, ongoing contractor engagement for the right candidate. KEY RESPONSIBILITIES ● Provide administrative and operational support to the owner, Philippines-based staff, and other team members traveling to or working from the Philippines ● Manage calendars, correspondence, and scheduling for supported individuals ● Coordinate internal communications between US and Philippines-based team members ● Prepare documents, reports, and correspondence as requested ● Perform accurate data entry into company systems, including Zoho CRM and related platforms ● Serve as liaison with Philippine business and government entities (banks, BIR, local government offices, service providers, etc.) on behalf of the ownership ● Support day-to-day business operations and ad-hoc projects ● Handle confidential business information with appropriate discretion and professionalism ● Provide additional operational support as directed by the owner Requirements REQUIREMENTS Experience & Education ● Two (2) or more years of experience in an executive assistant, administrative, or comparable support role ● Bachelor's degree preferred; equivalent professional experience will be considered Language ● Fluent English, both written and verbal (required) ● Fluent Filipino/Tagalog, both written and verbal (required, for liaison work with Philippine entities) Technical Skills ● Proficient with Google Workspace and Microsoft Office ● Comfortable with video conferencing platforms (Zoom, Google Meet) ● Familiarity with the Zoho suite (CRM, Cliq, and related tools) preferred; training will be provided as needed ● Comfortable learning new business software and adapting to updated workflows Personal Attributes ● Strong attention to detail and organizational skills ● Ability to work independently and manage priorities in a remote setting ● Proactive, clear, and reliable communication ● Sound judgment and discretion when handling confidential business information ● Reliable, self-directed, and dependable Work Environment ● Reliable high-speed internet connection ● Quiet, professional home working environment ● Ability to work during Philippine business hours with regular overlap into US Central Time morning hours WORKING ARRANGEMENT ● Fully remote from the Philippines — no relocation required ● Primary working hours align with Philippine business hours, with regular overlap into US Central Time morning hours (roughly until mid-morning US time) for coordination with US-based staff ● Engagement is on an independent contractor basis ● Contractor is responsible for their own Philippine tax reporting and compliance Benefits COMPENSATION & BENEFITS ● Compensation is paid on a bi-weekly basis via direct transfer to the contractor's Philippine bank account ● Baseline compensation for this role begins at USD 350.00 bi-weekly (approximately USD 700.00 monthly), commensurate with experience ● Approved paid time off for scheduled personal or family leave, with employer approval ● Flexible working arrangement within agreed core hours ● Opportunity to work with an established US-based business with a growing Philippines presence ● Exposure to a variety of business functions and cross-cultural, cross-time-zone work