Executive Assistant & Project Officer
- Hiring from
- Germany
- Work type
- Hybrid
- Posted
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About Us
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.
Whether you are someone looking for a career change, a professional, an undergraduate student exploring your first opportunity, or recent graduate, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
We are looking for an Executive Assistant & Project Officer to the Europe President, based in Aachen, Germany, with a hybrid work setup.
Key responsibilities of the role:
Act as a trusted partner to the President, Europe, helping maximize focus on strategic, customer, people and business priorities.
Lead selected cross-functional, enterprise projects.
Drive structure, accountability and follow-through across leadership priorities.
Executive Partnership
- Manage and prioritize the Europe President's agenda, meetings, travel, and key engagements.
- Anticipate priorities, emerging issues, and decisions requiring executive attention.
- Prepare executive briefings, presentations, leadership updates, and meeting materials.
- Track decisions, commitments, and action items to ensure timely execution and follow-through.
- Handle highly confidential and sensitive information with the highest level of judgment, discretion, and professionalism.
Enterprise Project Management
- Lead selected projects from scoping and planning through execution and successful completion.
- Establish project milestones, ownership, timelines, and governance frameworks.
- Monitor progress, risks, dependencies, and key decisions to ensure delivery against objectives.
- Escalate issues proactively, providing clear impact assessments, options, and actionable recommendations.
Office Management
- Manage the Aachen site, coordinating facility-related suppliers and service providers to ensure smooth day-to-day operations that support business needs.
- Act as the primary point of contact for local vendors, contractors, and building management
Leadership Team Effectiveness
- Support an effective operating rhythm for the Europe Leadership Team.
- Ensure clear ownership, accountability, and follow-through on leadership commitments and action items.
- Align priorities across functions, proactively identifying gaps, dependencies, and conflicting activities.
- Facilitate selected leadership meetings, strategic planning sessions, and business reviews.
- Manage the communication cadence across the European organization, ensuring timely and effective dissemination of information.
Required qualifications and experience:
- Bachelor's degree in Business Administration, Management, Communications, Human Resources, or a related field.
- Master's degree (MBA or equivalent) is a plus
- Fluent English and fluent German are required - mandatory for this role
- 5+ years of experience supporting senior executives and/or managing complex projects in a fast-paced, international environment.
- Strong business judgment, organizational, and executive communication skills.
- Demonstrated project management experience and the ability to lead and influence cross-functional initiatives in a complex, matrixed organization.
- Proven ability to influence stakeholders and drive accountability without formal authority.
- Highly proactive, self-motivated, and comfortable operating independently while anticipating executive and business needs.
- High level of integrity, professionalism, discretion, and confidentiality.
- Strong business acumen and sound judgment, with the ability to manage competing priorities effectively.
- Advanced Microsoft 365 skills, particularly PowerPoint, Excel, Outlook, and Teams.
What Success Looks Like
- More of the Europe President's time dedicated to strategic priorities, customer engagement, and people leadership.
- Effective and efficient day-to-day operations of the Aachen site.
- Faster, more disciplined execution of key business priorities and strategic initiatives.
- Clear ownership, accountability, and follow-through on decisions and commitments.
- Risks, issues, and dependencies identified, communicated, and escalated early.
- Enterprise and regional projects delivered with speed, quality, and accountability
About the Location:
This role is based in Aachen, Germany, with a hybrid working model that combines collaboration in the office with the flexibility of remote work.
Located at the heart of Europe, Aachen is a vibrant city known for its strong engineering heritage, international atmosphere, and close proximity to Belgium and the Netherlands. The region is home to world-class research institutions, advanced manufacturing, and a thriving technology community, making it an excellent environment for professionals passionate about innovation and sustainable technologies.
Our Commitment to Our People
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs. We provide employees with flexible time off plans, including parental leav, vacation and holiday leave.
Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
Our Commitment to Inclusion & Belonging
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
Equal Opportunity Employer
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information or disability. We are committed to providing a workplace free of any discrimination or harassment.
Work Authorization
Copeland will only employ those who are legally authorized to work in the Country in which they apply. This is not a position for which sponsorship or work authorization will be provided.
No calls or agency requests please.
About Us
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.
