Executive Assistant (Property Management)

We’re Hiring: Executive Assistant (Property Management)

Location: Remote – Mexico

Employment Type: Full-Time

Schedule: Monday–Friday, 9:00 AM–5:00 PM PST

35 hours/week | 1-hour lunch

We’re looking for a proactive and highly organized Executive Assistant to provide back-end administrative support and help keep day-to-day operations organized and on track.

🔹 What You’ll Do

· Manage calendars, schedule meetings, and send reminders for important deadlines and handoffs

· Proactively identify organizational needs and address issues before they become problems

· Maintain clear and consistent communication via phone, text, and email

· Coordinate with vendors and external stakeholders

· Handle tenant emails and administrative requests

· Help keep workflows organized and prevent important tasks from falling through the cracks

🔹 What We’re Looking For

· Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role

· Strong organizational and multitasking skills

· Excellent follow-through and attention to detail

· A proactive mindset — someone who sees what needs to be done and takes action

· Strong written and verbal communication skills

· Professional email communication

· Ability to adapt quickly and learn new systems

· Experience supporting tenants, customers, vendors, or similar stakeholders is a plus

💻 Software Experience

Experience with property management software is a strong plus, especially:

· Buildium

· AppFolio

· Yardi

· Google Workspace / Google Suite