Executive Assistant

About the Role

Our client is seeking an experienced Executive Assistant to provide reliable administrative and operational support. You will help keep daily operations running smoothly by managing client inquiries, tracking orders, and handling general administrative workflows. You will also oversee basic social media activity and assist with task management across the organization.

Responsibilities

• Respond to client inquiries and schedule calls.
• Track orders and update operational status using spreadsheets and project management tools.
• Handle order procurement and invoicing.
• Manage administrative follow-up tasks, including claims processing for damaged items.
• Oversee basic Instagram posting and remind team members to capture content.
• Provide general administrative support, including basic bookkeeping workflows (training provided during onboarding).

Requirements

• College degree.
• 5+ years of experience working with U.S. companies.
• Strong written and verbal English communication skills.
• Excellent organizational and task management skills.
• Proficiency in QuickBooks.
• Ability to handle client-facing calls.
• Fluency in Spanish is a plus.
• Proficiency in Google Business Profile/Tools is a plus.

Details

• Position Type: Full-time
• Work Environment: Remote
• Schedule: Standard business hours aligned with U.S. time zones