Executive Assistant (Real Estate Operations Track)

We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company . This is not a traditional administrative role . It is designed as a stepping stone into an Operations Associate / Operations Manager path , with direct exposure to acquisitions, capital raising, construction, leasing, and asset management. You will play a key role in building structure, improving execution, and helping scale the business. Key Responsibilities Principal Productivity & Execution Run weekly time reviews and generate actionable summaries Track performance against an “ideal day” structure and identify gaps Review dashboards (Asana, time tracking) to surface priorities Send daily priority updates (tasks, decisions, follow-ups) Apply clear frameworks for prioritization, delegation, and scheduling Inbox, Calendar & Follow-Ups Manage calendar, meetings, and confirmations Maintain daily inbox organization (prioritize, delegate, clean) Track follow-ups and ensure nothing falls through the cracks Maintain and act on “waiting on others” lists Operations & Business Support Keep Google Drive and internal documentation structured and updated Maintain CRM hygiene (HubSpot) and investor follow-ups Support reporting, KPI tracking, and dashboard updates Assist with vendor coordination and project tracking Support property management workflows and leasing coordination Systems & Process Optimization Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.) Maintain clear and usable documentation (Google Docs, Loom, checklists) Improve cross-team workflows (acquisitions → rehab → lease-up) Identify and implement simple system improvements and integrations Personal Support (Light) Track and review personal budget and expenses Support scheduling of personal and family activities