Executive Assistant/ Senior Executive Assistant - Commercial Team

Apnimed is a rapidly growing pharmaceutical company working to transform the treatment of sleep apnea based on a simple idea – patients with obstructive sleep apnea (OSA) could benefit from treatment with a safe and effective oral medication dosed once daily at bedtime. Our lead development program, AD109, targets the neurologic control of upper airway muscles to maintain an open airway during sleep. Apnimed is committed to innovation, as well as state-of-the-art advancements in sleep medicine, which is leading to the development of a portfolio of novel pharmacologic therapies for sleep apnea and related disorders.

Recognized by the Boston Business Journal as one of the Best Places to Work in both 2024 and 2025, we are continuing to grow and build the foundational operations that enable our employees and our mission to thrive.

Summary:

We are seeking a highly organized, proactive, and resourceful Executive Assistant (or Senior Executive Assistant, depending on experience) to provide high-level administrative support to our Commercial Team. The role will report to the Chief Commercial Officer. This role is a trusted partner to the commercial team, responsible for managing complex schedules, coordinating meetings and travel, supporting all commercial activities, and helping drive operational efficiency across the organization.

The ideal candidate is an exceptional communicator with outstanding organizational skills, strong business judgment, and the ability to anticipate executive needs in a fast-paced, growing biotechnology company.

The expected annual base salary range for this role is $132,000.00 to $165,000.00. Final compensation will depend on the selected candidate’s level, education and relevant experience.

Key Job Duties include, but are not limited to:

Executive Support

• Provide proactive, high-level administrative support to the Chief Commercial Officer, managing complex calendars, competing priorities, and shifting business needs.
• Serve as a trusted partner to the entire commercial team by anticipating needs, identifying potential scheduling conflicts, and ensuring seamless execution of daily priorities.
• Prepare, edit, and format presentations, reports, correspondence, and other executive materials using Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Coordinate internal and external meetings.
• Manage meeting logistics, prepare agendas and supporting materials, capture action items, and track follow-up activities as appropriate.
• Coordinate complex domestic and international travel, including detailed itineraries, expense reporting, and related logistics.
• Handle confidential and sensitive information with the highest level of professionalism, discretion, and integrity.

Executive Operations & Project Coordination

• Support strategic initiatives by coordinating cross-functional projects, monitoring timelines, tracking deliverables, and following up on key action items.
• Partner closely with leadership to improve administrative processes and identify opportunities to increase operational efficiency.
• Assist with planning executive offsites, leadership meetings, and company events.
• Support onboarding logistics for new team members as needed.

• 7+ years of executive administrative experience supporting C-level executives, within a high-growth biotechnology, pharmaceutical, or life sciences organization.
• Experience supporting growing commercial teams preferred.
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, PowerPoint, Excel, and Word.
• Experience supporting commercial teams with exceptional professionalism and discretion.
• Strong project coordination skills with the ability to manage multiple initiatives and deadlines simultaneously.
• Outstanding organizational, communication, and interpersonal skills with exceptional attention to detail.
• Ability to anticipate executive needs, exercise sound judgment, and work independently with minimal direction.

• Experience working in a fast-paced, evolving environment where adaptability and flexibility are essential.

Preferred Qualifications

• Easy access to New York City for meetings, but not required.
• Experience supporting public company executives or organizations preparing for significant corporate milestones.
• Demonstrated curiosity and proficiency in leveraging AI-powered productivity tools and emerging technologies to enhance efficiency, organization, and administrative workflows.
• Bachelor's degree or equivalent combination of education and experience.

• 401(k) with company match
• Generous time off for vacation
• Generous healthcare benefits
• Flexible working environment
• Motivated and experienced team
• Winner of 2024 and 2025 Boston Business Journal Best Places to Work

Location and Other Information:

• Apnimed is a publicly licensed company based in Cambridge, MA; we are generally virtual and specific location within the US is not critical.
• We are a small growing Company with an inclusive environment.
• Must be able to travel as necessary.
• Apnimed is an EEO employer committed to an exciting, diverse, and enriching work environment.
• Please visit us at www.apnimed.com to learn more about our work with Obstructive Sleep Apnea.