Executive Assistant - UQP

• University of Queensland Press
• Full-time, fixed term position commencing first week of February 2027 up until 4 February 2028
• Full-time equivalent base salary will be in the range $85,451 - $94,983 + 17% super (HEW Level 5)
• Based at our Long Pocket location

About This Opportunity

Join University of Queensland Press (UQP) as an Executive Assistant and play a key role behind the scenes of one of Australia's most respected university publishers. Working closely with the Director and broader team, you will be the go-to person who keeps things moving, creates connections and ensures the office runs seamlessly. From providing trusted executive support to building relationships across UQ and with the wider literary, government and community sectors, this is an opportunity to make a meaningful contribution in a creative and intellectually vibrant environment. Bring your initiative, exceptional organisational skills and collaborative approach, and help UQP continue to champion great stories, fresh ideas and diverse voices.

Key responsibilities will include, but are not limited to:

• Support the Director in delivering strategic initiatives, projects and organisational programs, ensuring alignment with University policies and business objectives.
• Provide high-level administrative and committee support, including secretarial services for the UQP Acquisitions Committee, meeting coordination, minute-taking and document management.
• Build and maintain effective relationships with internal and external stakeholders, facilitating communication, providing advice and supporting the coordination of strategic activities.
• Coordinate key UQP programs and administrative processes, including government operating grants, reporting and the end-to-end administration of the UQP awards program.
• Oversee business and office operations, including financial administration, accounts payable and receivable, procurement, supplier and contractor onboarding, events and office systems.

About You

• A bachelor’s degree or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Previous administrative, executive support or secretarial experience.
• Excellent interpersonal and written communication skills.
• Excellent organisational and time management skills, as well as a commitment to a high level of customer service.
• Ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.
• Advanced stakeholder management and engagement skills.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, free parking at Long Pocket and salary packaging.

Interested?

For more information about this opportunity, please contact Madonna Duffy at madonna.duffy@uqp.com.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.

Other Information

Pre-employment checks may include: verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623.

Applications close Wednesday, 18 November 2026 at 11.00pm AEST (R-70561). Please note that interviews have been tentatively scheduled for first week in December 2026.

Acknowledgment of Country:

The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country.

Why Choose UQ?

At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide.

As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million).

Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries.

Career Development and Support:

UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way.

Diverse and Inclusive Community:

UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability.

Join the UQ Community:

Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work.

For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.