Executive Assistant (Virtual) - Essex County & Kent County

25-30 hours per week, Monday to Friday, with a flexible daytime schedule

Hybrid Executive Assistant Opportunity

Seasons Care is seeking a highly organized, proactive, and dependable Executive Assistant to join our team. This part-time remote position offers meaningful work, flexible daytime hours, and the opportunity to support organizational leaders while helping drive important business initiatives.

This role is ideal for an experienced Executive Assistant, Administrative Assistant, Administrative Coordinator, Office Administrator, Office Manager, Operations Coordinator, or Virtual Assistant looking for a flexible work-from-home opportunity with a supportive and collaborative organization.

Although this is primarily a remote/work-from-home position, occasional in-person team meetings, events, and company activities take place throughout Southwestern Ontario.

Applicants must currently reside in Essex County or Kent County, Ontario, and be available to attend these occasional in-person meetings and events when required.

About Seasons Care

At Seasons Care, we are proud to be a people-first organization that values trust, flexibility, collaboration, and doing the right thing. For more than 30 years, we have built our reputation by supporting healthcare professionals and the organizations they serve.

Our success comes from great people who care deeply about making a difference, solving problems, supporting one another, and helping organizations thrive.

Why People Love This Role

• Primarily remote, work-from-home position
  
• Flexible daytime schedule
  
• Part-time hours with excellent work-life balance
  
• Meaningful work that directly supports leadership and organizational success
  
• Independence, autonomy, and variety in daily responsibilities
  
• Supportive and collaborative team environment
  
• Opportunity to contribute to a growing organization
  
• Ideal for experienced administrative professionals seeking flexibility
  

About the Role

In this role, you will provide direct administrative and operational support to company leadership while helping coordinate communications, business development initiatives, partnerships, meetings, events, projects, and internal programs.

You will play an important role in keeping priorities organized, ensuring deadlines are met, supporting key business activities, and helping leaders focus on strategic initiatives.

The ideal candidate is someone who enjoys staying organized, solving problems, anticipating needs, and ensuring important details never fall through the cracks.

This position allows you to work independently from home while collaborating closely with team members, partners, and leaders across the organization.

Key Responsibilities

Executive & Administrative Support

• Provide proactive administrative support to company leadership
  
• Coordinate calendars, meetings, travel arrangements, itineraries, and follow-up activities
  
• Prepare meeting agendas, correspondence, presentations, reports, and supporting materials
  
• Record, distribute, and maintain meeting minutes and action items
  
• Track deadlines, priorities, and ongoing initiatives
  

Business Operations & Coordination

• Support business development initiatives and partnership activities
  
• Assist with partnership agreements, renewals, surveys, and follow-up communications
  
• Maintain and update accurate information in company databases and systems
  
• Organize and maintain proposal materials and proposal libraries
  
• Assist with process improvements to enhance efficiency and communication
  

Events & Project Coordination

• Coordinate conferences, meetings, registrations, travel arrangements, and event logistics
  
• Support special projects and organizational initiatives
  
• Manage schedules and administrative details related to company programs and activities
  

Communications & Marketing Support

• Assist with social media content and scheduling
  
• Support blogs, newsletters, e-blasts, and website updates
  
• Coordinate employee recognition initiatives and company swag programs
  
• Help maintain professional internal and external communications
  

Team Support

• Assist with onboarding activities for new team members
  
• Coordinate email accounts, software access, phones, and other required resources
  
• Support a positive and organized employee experience
  

Who Thrives in This Role

This position may be an excellent fit for someone who:

• Is highly organized and detail-oriented
  
• Takes initiative and anticipates needs before they arise
  
• Enjoys balancing routine administrative responsibilities with changing priorities
  
• Communicates professionally and confidently with internal and external stakeholders
  
• Builds strong working relationships and collaborates effectively
  
• Enjoys solving problems and finding practical solutions
  
• Works well independently in a remote environment
  
• Takes pride in helping others succeed
  
• Follows projects through to completion
  

What Success Looks Like

You notice details others miss. You anticipate needs before they become problems. You bring structure to competing priorities and consistently follow through on commitments.

You are someone leadership can rely on to keep important initiatives organized, maintain momentum, and ensure nothing gets overlooked.

Most importantly, you are looking for an opportunity where your contributions are valued, your work has purpose, and your career can fit alongside the other important parts of your life.

• You must currently reside in Essex County or Kent County, Ontario
  
• Ability to attend occasional in-person meetings, events, and company activities throughout Southwestern Ontario
  
• Previous experience as an:
  • Executive Assistant
    
  • Administrative Assistant
    
  • Administrative Coordinator
    
  • Office Administrator
    
  • Office Manager
    
  • Operations Coordinator
    
  • Project Coordinator
    
  • Virtual Assistant
    
  • Or a related administrative support position
    
• Strong organizational and time-management skills
  
• Excellent written and verbal communication skills
  
• Strong proofreading and attention-to-detail abilities
  
• Professional and polished communication style
  
• Ability to manage multiple priorities and deadlines
  
• Proficiency with Microsoft Office, including:
  • Outlook
    
  • Word
    
  • Excel
    
  • PowerPoint
    
• Comfortable learning and working with digital systems, website platforms, and email marketing tools
  
• Ability to work independently in a remote work environment
  
• Strong initiative, accountability, and follow-through
  

Preferred

• Education in Business Administration, Office Administration, Communications, Marketing, or a related field
  
• Experience supporting executives, leadership teams, business operations, communications, or project coordination activities
  

How to Apply

A cover letter or introductory letter is required. Applications submitted without one will not be considered.

Along with your résumé, please provide a brief letter explaining:

1. Why you are interested in this Executive Assistant opportunity.
   
2. Why you believe you would be a strong fit for the role and Seasons Care.
   
3. Confirmation that you currently reside in Essex County or Kent County, Ontario.
   

Your letter does not need to be lengthy or overly formal. We simply want to learn more about your interest in the opportunity and what you would bring to the role.

If you're looking for a flexible remote Executive Assistant position with meaningful work, supportive leadership, and a people-first organization, we'd love to hear from you.