Executive Automations Assistant

Executive / Automation Assistant Superpower is on a mission to change the way people engage with their health, for life. If healthcare were built today, it would look completely different. Personalized. Preventative. Performance enhancing. To accomplish this mission, we’re building the most comprehensive and convenient longevity system on the planet – a thoughtfully designed, all-in-one platform for easily improving our personal health. We deliver the most advanced diagnostics and vetted therapeutics to those who seek a longer, healthier and more vital life. Fundamentally, we believe that every person deserves access to the world’s best care, and that everyone should have sovereignty over their own health. Welcome to a new era of personal health. About Ajay So I’m a mechanical engineer & physicist originally but I have worked in the product, growth and operations space for startups for almost 10 years. I’ve built the carbon registry system for the Government of Bahamas, trained 200,000+ people through my edtech startup EntryLevel, worked with the Indian government on differential privacy techniques for AI and ran a beer brewing operation in Sydney, Australia. (Very random I know…) It’s important to me to keep my team learning and improving at the same rate I expect from myself. My previous EAs - Mia & Kristel have had incredible growth - becoming operations manager and growth marketing manager respectively (they are both still working for my old company that I just sold) (See their references at the bottom) About the role We’re looking for a highly organized and detail-oriented executive assistant who likes to think about automations. When Ajay outsources to you, you can think about outsourcing to AI. You will be reporting directly to the Growth Lead at Superpower handling both his personal business ventures and his role as Superpower. What you’ll be doing Personal Admin Assist with meeting scheduling, prioritisation, and managing calendar events across time zones. Handle personal admin tasks like booking travel, accommodations, and email sorting. Support in various projects, including marketing and growth initiatives. Social media management and messaging triaging Superpower Growth Organise and create documentation for the Superpower Growth team Assist in creating workflows and automations to assist the growth operations Create systems and processes for growth operations Other Business Manage the ‘Ajay’s Quest’ newsletter, including editing, reviewing, scheduling posts, and researching topics. Liaise with the Technocracy podcast editor and manage social media growth. Facilitate startup investments and keep track of related tasks. Qualifications Spoken and Written English proficiency Strong skills in automation and AI, with a willingness to learn. Optional: one or more hard skills when it comes to coding, video editting, content writing or something else. (It’s not important what it is but it’s useful to have one skill) Some Experience using: Productivity tools such as Notion, Airtable, and Slack Automation tools such as ChatGPT, Claude, Zapier or playing with open source AI models Ability to work independently in a remote setting with minimal supervision Critical thinking skills and ability to take action independently to solve problems Good communication and collaborative skills to work effectively with teams across different time zones Growth Mindset Basic Understanding of Start-up Culture At least 2 years of prior professional work experience With 1 year minimum in the administrative sector (plus if it’s in HR, Accounting, or Legal) Some remote work Capability to work on Pacific Time and Australian Eastern Standard Time (Ajay will be moving back and forth) Salary Range: $1000 - $1500 starting salary (depending on skills) Location: Remote (working in Sydney, Australia and San Francisco USA timezones)