Executive Operations Associate

I’m helping Benson Law APC find a top candidate to join their team full-time for the role of Executive Operations Associate.

You will drive operational efficiency by integrating AI into modern legal practice workflows.

Compensation:

USD 1.2K - 2.5K/month

+ Bonuses (up to 10% of base compensation)

Location:

Remote (for Argentina, Belize, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominican Republic, Ecuador, El Salvador, Guatemala, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Puerto Rico, Uruguay, and Venezuela residents).

Mission of Benson Law APC:

"Our mission is to guide clients through their legal challenges with compassion, clarity, and confidence — while modernizing the legal experience through technology, efficiency, and human connection."

What makes you a strong candidate:

• You have +2 years experience in Executive assistance.
• You are proficient in Spreadsheets, Artificial intelligence tools, Airtable.
• English - Fully fluent

Responsibilities and more:

Role Description:

• Executive Operations Associate (Remote, LatAm, Full-Time) at Benson Law APC.
• Reports directly to the owner.
• Run the firm's relationship CRM.
• Manage the owner's calendar.
• Use AI tools to increase output.

CRM Responsibilities (Airtable):

• Enrich and dedupe contacts.
• Keep outreach cadences on schedule.
• Log interactions.
• Prepare weekly outreach lists.

Calendar and Inbox Management:

• Schedule meetings.
• Protect deep-work blocks.
• Prepare the owner for calls.

Outreach Support:

• Research attorneys and community partners.
• Draft personalized emails.
• Track replies.

Process Improvement:

• Find repetitive work.
• Automate workflows with AI, Airtable, or Make.

Requirements:

• Fluent professional English, written and spoken.
• Spanish is a plus.
• Daily use of AI tools such as ChatGPT or Claude for work.
• 2+ years of experience as an executive assistant, operations coordinator, or virtual assistant for a US-based executive.
• Strong Airtable or spreadsheet skills.
• Make or Zapier experience is a plus.
• Availability from 8am to 1pm Pacific time at minimum.
• Discretion in handling confidential information.
• Ability to sign an NDA.

Application Process:

• Selection process includes Loom review, a paid 2-3 hour work test, a 30-minute interview, and an offer.

Job benefits:

• Remote-first: work from anywhere in Mexico, Colombia, Costa Rica, or Argentina
• Growth opportunities with performance-based pay increases
• Training provided through step-by-step Loom videos and direct mentorship
• Flexible, supportive work environment where initiative and problem-solving are valued

Your potential leader:

• Matt Benson - Owner Benson Law APC | Attorney | US Navy