Executive Sales Assistant - Hybrid

Job Title: Executive Sales Assistant

Why Work at Freedom Energy? Join Freedom Energy Logistics, a premier energy advisory services firm leading the dynamic energy sector evolution. We offer unparalleled growth opportunities for recent graduates and seasoned energy industry experts pursuing fulfilling energy careers. If you are passionate about making a difference in the energy sector and thrive in collaborative, supportive environments focused on business energy solutions, energy risk management, energy procurement, peak load management, demand response programs, and sustainable energy consulting, start your future with Freedom Energy Logistics.

Job Description: The Executive Sales Assistant is a highly organized, proactive, and client-focused professional responsible for supporting the Vice President of Sales. This role partners closely with the VP of Sales to support client management, sales operations, and business development activities. The Executive Sales Assistant helps ensure seamless day-to-day sales support by coordinating schedules and meetings, facilitating internal and external communication, maintaining accurate client documentation and activity in Salesforce CRM, preparing sales materials and proposals, and tracking follow-up items. This position enables the VP of Sales to focus on client relationships, revenue growth, strategic sales initiatives, and business development opportunities.

Career Path: The Executive Sales Assistant may pursue growth opportunities such as Executive Sales Assistant II-III, and Senior Executive Sales Assistant I-III.

Job Responsibilities:

• Calendar Management: Efficiently manage the VP of Sales' calendar, including client meetings, internal meetings, appointments, events, and follow-up activities, while proactively anticipating scheduling conflicts and priorities.
• Communication: Serve as a key point of contact for internal teams, clients, prospects, and external stakeholders. Handle correspondence, emails, Salesforce communications, and phone calls on behalf of the VP of Sales with professionalism, responsiveness, and discretion.
• Business Development and Client Management: Partner with the VP of Sales to identify, research, and nurture business development opportunities. Support the maintenance and growth of client relationships through organized follow-up, account coordination, opportunity tracking, proposal preparation, and support for client and prospect interactions.
• Travel Coordination: Organize travel arrangements for the VP of Sales, including flights, accommodations, ground transportation, and itineraries, ensuring efficient planning and smooth travel experiences.
• Meeting and Sales Support: Prepare agendas, client materials, presentations, reports, and other sales collateral. Coordinate logistics for virtual and in-person meetings, document key discussion points and action items, and help ensure timely follow-up with clients, prospects, and internal teams.
• Information and CRM Management: Maintain confidential and sensitive information with discretion. Organize and retrieve client documents, reports, sales data, and related records. Maintain accurate and timely client, contact, activity, opportunity, and follow-up information in Salesforce CRM.
• Sales Project Assistance: Collaborate with sales and cross-functional teams to support initiatives led by the VP of Sales, including client implementations, community solar and renewable energy opportunities, sales campaigns, and strategic account projects. Help coordinate timelines, track progress, gather relevant information, and follow up on deliverables.
• Event Coordination: Assist with planning and organizing client events, conferences, trade shows, networking events, sales meetings, and executive retreats, ensuring logistical details and follow-up activities are completed effectively.
• Prioritization and Follow-Up: Assist the VP of Sales in prioritizing client needs, sales activities, deadlines, and commitments. Track action items and follow-ups to help ensure important matters receive timely attention.
• Administrative and Sales Operations Support: Provide client and sales support through Salesforce CRM, including documentation, data entry, reporting, and activity tracking. Provide general administrative support such as expense tracking, invoice processing, presentation preparation, file organization, and office supply coordination, as needed.
• Adaptability and Flexibility: Adapt to the dynamic schedule and priorities of the VP of Sales, providing flexible support when needed. Accommodate changes in client meetings, travel plans, deadlines, and urgent sales requests to ensure responsive and effective support.
• Special Assignments: Undertake special assignments or projects as directed by the VP of Sales, with a focus on client management, sales support, business development, community solar, renewable energy opportunities, and the overall efficiency and success of the sales organization.

Qualifications:

• Bachelor's degree in Business Administration, Sales, Marketing, Communications, or a related field preferred, but not required.
• Proven experience as an Executive Assistant, Sales Assistant, Sales Coordinator, Account Coordinator, or in a similar client-facing support role, preferably in a fast-paced and dynamic industry.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally with clients, prospects, executives, and employees at all levels.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and other relevant software and sales support tools.
• Experience with Salesforce CRM preferred, including maintaining client records, documenting activities, tracking opportunities, and generating reports.
• Ability to handle sensitive and confidential information with the utmost discretion.
• Excellent time management skills and the ability to prioritize effectively.
• Flexibility to adapt to changing priorities and the willingness to take initiative.
• Strong problem-solving skills, sound judgment, and a proactive approach to client needs, sales support, and follow-up.
• Experience in the energy industry, renewable energy, community solar, or related sectors is a plus.
• Previous experience supporting sales, business development, account management, or project coordination is advantageous.
• Maintain a high degree of honesty and integrity.
• Entrepreneurial, self-motivated, client-focused, and comfortable working in a results-oriented sales environment.
• Must have a valid driver's license and insurance to travel as required for company purposes.
• Proficiency using Salesforce or a comparable CRM system.

Work Environment: While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.

About Freedom Energy: Founded in 2006 and headquartered in Auburn, NH, Freedom Energy is a private company that specializes in comprehensive energy portfolio management and renewable energy solutions, helping businesses and organizations achieve energy and sustainability objectives. Our energy experts deliver customized innovative solutions for a diverse range of clients and industries. With team members working in locations throughout the US, we have energy advisors and thought leaders who specialize in their local regional markets.

Our Culture: We foster trust and camaraderie through our team-oriented, open-door environment driven by passionate, resourceful individuals supporting excellence. We provide innovative, knowledge-based energy risk management solutions ensuring exceptional client satisfaction through mentoring, training, and thought leadership that empowers career advancement.

Our philosophy centers on the professional growth and development of our team, investing in employee well-being and enrichment. We enhance collective expertise in the increasingly complex energy industry through mentorship and training, equipping our technical team to deliver comprehensive business energy solutions, energy risk management, energy procurement, renewable energy procurement and energy efficiency consulting supporting diverse client requirements while delivering best-in-class client service.

Social Responsibility: As a socially responsible, ethical company, we advocate for employees, clients, community, and environment while actively supporting philanthropic endeavors and community initiatives.

Freedom Energy Logistics is an Equal Opportunity Employer and will not discriminate against any individual based on race, color, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law.

Conclusion: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by the job holder within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Find out more at: https://felpower.com/careers/

Please note that a background check is a condition of employment for this position. By applying for this job, you authorize the company to conduct a thorough review of your criminal history, employment history, educational background, and other relevant information. Any offer of employment is contingent upon the successful completion of the background check.

If you have concerns about the background check process, please feel free to discuss them with us. We are committed to ensuring that our hiring process is fair and equitable for all candidates.