Executive Support Assistant

JOB DUCK IS HIRING AN EXECUTIVE SUPPORT ASSISTANT

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years!

Role Overview

We are seeking a detail-oriented and highly organised Executive Support Assistant to support our Senior Executive Assistant and Project Manager. This role is ideal for someone who enjoys administrative operations, billing support, CRM management, and project coordination.

Schedule:

Monday to Friday from Monday to Friday 8:00 AM to 5:00 PM EST

Your Responsibilities Will Include but Are Not Limited To:

• Assisting with billing, invoicing, timesheet reviews, and financial record maintenance.
• Supporting client billing follow-ups, payment processing, and administrative activities.
• Managing inboxes, calendars, reports, documents, and routine administrative tasks.
• Entering and updating client, company, matter, and project information.
• Updating and maintaining records in QuickBooks, Minute7, CRM, and other firm systems.
• Assisting with report generation, CRM cleanup, workflow administration, and special projects.
• Following up with team members as directed to ensure projects remain on track.
• Tracking interactions, meeting notes, summaries, and supporting documentation.
• Monitoring project updates, deadlines, assignments, and workflow status.
• Conducting data accuracy checks and identifying missing or inconsistent information.

What We’re Looking For:

• Experience working in a law firm or other professional services environment.
• Experience supporting billing, client intake, project coordination, CRM management, or administrative operations.
• Proficiency with one or more of the following: QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365.
• Strong attention to detail with the ability to identify errors, missing information, and process inconsistencies.
• Excellent organizational, communication, and follow-up skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in? Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.