Extra Help - Human Resource Representative - UI Health Resources

Extra Help - Human Resource Representative - UI Health Resources

This Position is temporary and limited to 900 hours.

Hiring Department: UI Health Resources

Location: Chicago, IL USA

Requisition ID: 1043501

Hours per Week: 15-20 hours per week

# of Positions: 1

Workplace Type: Hybrid

Pay Range: The previously determined pay rate for this position is $27.46 per hour.

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

This position is not eligible for benefits.

Position Summary

Under direct supervision, Extra Help Human Resource Representative performs basic customer service functions and is responsible for providing administrative and technical support to the UI Health Attendance Management Team.

Duties & Responsibilities

• Gather and organize information needed to timely respond to applications for leaves of absence, State University Retirement System (SURS) disability leaves and workers’ compensation claims.
• Work closely with the Assistant Director of Attendance on Worker’s Compensation, SURS disability and Resource Optimization Center (ROC)related projects.
• Assist with tracking and maintaining records for SURS disability leaves, Workers’ compensation, and hospital and clinics transactions.
• Assists with data extraction from Kronos as it related to leaves, scheduling, and workforce management.
• Generate Kronos reports and support audits as needed.
• Requests additional documentation as needed from employees and supervisors, including re-certification, as necessary.
• Provides and analyzes attendance management reporting and workers’ compensation data as needed.
• Participates in attendance management training and consultations as assigned.
• Composes and/or assists in the composition of correspondence (such as form letters and follow up as needed) in accordance with established system, university, and departmental procedures.
• Respond to routine inquiries.
• Files documents electronically in departmental files.
• Gather and organize information related to leave of absence (LOA), SURS disability, and workers’ compensation applications.
• Work with the Assistant Director of Attendance on workers’ compensation, SURS disability, and Resource Optimization Center (ROC) projects.
• Track SURS disability, workers’ compensation, and related hospital and clinic transactions.
• Extract Kronos data related to leaves, scheduling, and workforce management.
• Generate Kronos reports and support audits.
• Request supporting documentation and recertifications from employees and supervisors.
• Provide and analyze attendance management and workers’ compensation reports.
• Participate in related training and consultations.
• Prepare correspondence.
• Respond to routine inquiries.
• Maintain electronic files and supporting documentation.
• Manage SURS disability communications and data in coordination with Campus HR and departmental leadership.
• Serve as a liaison to the ROC regarding leave-of-absence inquiries and information needed to support centralized nursing scheduling.
• Coordinate timely responses to LOA inquiries to support the ROC’s scheduling and staffing needs.
• Coordinate with Employee Relations on leave-related attendance reviews, grievances, disciplinary matters, and unemployment hearings.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or any combination totaling two (2) years (24 months) from the following categories below:
   1. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
   2. • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
   3. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.