Extra Help - Office Administrator - Human Resources

Extra Help - Office Administrator - Human Resources

This Position is temporary and limited to 900 hours.

Hiring Department: Human Resources

Location: Chicago, IL USA

Requisition ID: 1043602

Hours per Week: 20

# of Positions: 1

Workplace Type: Hybrid

Pay Range: The previously determined pay range for this position is $29.84 per hour to $30.86 per hour. Pay is competitive and commensurate with qualifications and experience, while also considering internal equity.

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

This position is not eligible for benefits.

Position Summary

Supports the recruitment and hiring process through requisition management, budgetary position monitoring, recruitment reporting, vendor coordination, and candidate sourcing. This role partners with Campus HR, unit liaisons, hiring leaders, and external recruitment vendors to ensure open requisitions are reviewed regularly, position closures and cancellations are processed accurately in Cornerstone, and timely updates are communicated to key stakeholders. The position also leverages AI-powered sourcing tools and recruitment technology to identify and engage qualified candidates, improve sourcing efficiency, and support organizational hiring goals while aligning recruitment activities with budgetary constraints and workforce needs.

Duties & Responsibilities

• Budgetary Position Updates: Communicate updates to leaders regarding positions identified for closure due to budgetary constraints and provide timely status updates on position closures.
• Vendor Liaison and Candidate Sourcing: Serve as a liaison to Incredible and other assigned vendors, coordinating recruitment efforts and sourcing qualified candidates to meet hiring needs.
• Assist with Special Projects: CS Exam Register Pilot administers and scores credentialing and knowledge-based examinations for applicants and employees; ensures exams are conducted in accordance with established testing procedures, maintains exam integrity and confidentiality, documents and tracks examination results, and communicates outcomes to appropriate stakeholders.
• Process Improvement: Provides administrative support throughout recruitment processes by assisting with candidate touchpoints, coordinating communications, tracking applicant activities, and supporting improvements that enhance the candidate experience and streamline recruitment and onboarding activities.
• Hiring & Onboarding: Supports verification of degrees and licenses, initiates background checks, schedules health screenings, verifies employment eligibility/I-9 documentation, and provides new-hire information.
• New Employee Processing: Assists with HR transactions and new-hire forms, updates employee information in IDPH, and ensures onboarding requirements are completed.
• Administrative Support: Monitor recruitment systems, track applicant responses, maintain recruitment records, and participate in special HR projects as assigned.
• Candidate Development: Build and maintain applicant pipelines by partnering with HRBPs, Incredible Health, and other talent sources.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one of the following from the categories below:
   1. Four (4) years (48 months) of work experience comparable to the third level of this series.
   2. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.