Finance Executive

Finance Executive About TEAM LEWIS We are a global marketing agency that has gone from start-up to multi-national in little over two decades. Our success is due to a combination of factors. Talented people delivering award-winning campaigns. Expanding client relationships into new markets or services. Making strategic acquisitions. TEAM LEWIS has won prestigious awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence. At the heart of the business is TEAM LEWIS Foundation. In January 2021, there was a need to respond to the challenges the COVID pandemic brought to communities and charitable organisations. TEAM LEWIS saw that support was crucial and change was needed to make that happen. Our local causes scheme was launched. Every member of TEAM LEWIS can nominate a local cause close to their heart to receive a cash donation. In addition, nominated causes can also benefit from a donation in kind of expertise, time, and resources. In the past year TEAM LEWIS has donated almost $2million to 445 causes around the world. You can read more about TEAM LEWIS Foundation at https://www.teamlewis.com/impact/ . Purpose of the role To provide effective and efficient finance support to LEWIS Belgium, delivering a high level of accounting and finance service consistent with company and legal requirements. This role will report to the Head of AP and AR based in London, and liaise with international stakeholders. Key responsibilities and tasks Treasury and cash management Maintains rolling cash flow forecast for the relevant LEWIS bank accounts, with a primary focus on Belgium and wider regional support where required. Prepares monthly bank reconciliations, ensuring all reconciling items are investigated and resolved accurately and in a timely manner. Supports the preparation of treasury reporting, providing visibility over local and regional cash positions and expected movements. Ensures incoming and outgoing payments are correctly recorded and allocated in the finance system. Accounts receivable Raises and processes client invoices accurately and in a timely manner, ensuring all billing information is complete and aligned with approved instructions. Monitors outstanding client balances and supports timely collection of overdue invoices. Follows up with internal teams and clients where required to resolve billing queries, missing information or payment delays. Allocates client receipts against the correct invoices and ensures debtor accounts are kept up to date. Supports the Finance Manager with AR reporting, debtor reviews and cash collection updates. Credit card Ensures credit card expenditure for local cardholders is accurately recorded in NetSuite and reconciled with payments. Builds relationships with cardholders to ensure receipts are obtained and required information is gathered on time. Maintains a tracker to record and follow up on missing receipts. Ensures credit card spend is properly coded, supported and compliant with finance policies. Accounts payable Obtains approval for all AP invoices before posting them into NetSuite in a timely and accurate manner Ensures the LEWIS teams obtain PO approval before committing LEWIS to expenditure Prepares bi-monthly supplier payment runs for approval by the Finance Manager before setting up payment Maintains all Supplier BPs in SAP, ensuring all outgoing payments are matched with valid invoices and all BPs are fully reconciled and their account balances are accurate Reviews all employee expense claims and ensures valid receipts and invoices are included for all expenses claimed by employees Other finance responsibilities Assists in month-end and year-end close activities, including reconciliations, reporting support and audit preparation. Supports the year-end audit process for Belgium and other regional LEWIS entities where required. Updates and maintains finance process notes, ensuring documentation remains accurate and up to date. Takes an active interest and role in process improvements, including testing and adoption of new tools and AI-enabled finance processes. Trains and educates non-finance colleagues to ensure finance processes are correctly followed. General Acts as a cultural ambassador for the region, supporting finance initiatives and promoting collaboration across teams. Contributes to the continuous improvement of finance systems, practices and policies. Works closely with the Finance Manager and wider regional finance team to ensure accurate, timely and compliant finance operations. About you 1-2 years of experience Strong finance generalist skill set – ideal if gained within an international company that is fast-moving, dynamic, and creative e.g. PR, advertising, marketing, broadcast, publishing, etc. Part-qualified Accountant or working towards a professional accounting qualification Experienced in Accounts Receivable and Accounts Payable Collaborative self-starter with initiative, who is goal-driven Creative thinking “outside the box” to provide solutions and solve problems Excellent presentation, written and verbal communication skills Strong attention to detail IT literate with a good working knowledge of Microsoft Excel. Well organised; ability to prioritise; attention to detail; a pragmatic approach Energetic, confident, charismatic - a credible team player This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time. TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive. Department Commercial Role Finance Locations Kuala Lumpur Remote status Hybrid About TEAM LEWIS TEAM LEWIS is a global marketing agency that has moved from start-up to multi-national in a little over two decades. Its success is due to a combination of factors: it’s ability to read the future and prepare for it; leveraging cutting edge AI; strategic thinkers delivering award winning campaigns; expanding client relationships into new markets or services; and above all, independence from outside investors. The practice, its people and its campaigns have won many awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence. At the heart of our community is the TEAM LEWIS Foundation (TLF), a non-profit charitable entity. Since its launch in 2021, it has funded over 2,600 causes. It is one of the largest employee-directed philanthropies in the world. The TLF promotes a wide variety of social, cultural, and environmental causes that benefit society. It aims to strengthen the bonds between the creative industries, businesses, government, and non-profits. Community charities are championed by employees who, in addition to the financial donation, volunteer their time and skills to maximise grant effectiveness. You can read more here about TEAM LEWIS Foundation.