Finance Officer

Reporting to: Chief Operations Officer

Job Purpose: Financial and Statutory Compliance Management

To ensure the financial health of the organisation by administering accounting operations to meet statutory, legal and charitable governance requirements and a robust reporting regime.

To provide accurate financial information and reports to support the organisation’s management, governance and decision-making processes.

To support the Chief Operations Officer in monitoring and maintaining compliance with statutory, legal and charitable governance requirements.

Key responsibilities

Finance

• Prepare monthly, quarterly and annual financial reports in a timely manner, including:

• Maintain accurate records of all daily financial transactions, including invoices, payments, receipts, and journal entries

• Maintain and manage the procurement process of the organisation

• Provide support and training to the team in managing the monthly expense claim and approval processes within the online expense management software.

• Preparation of monthly reconciliations, expense reports and Balance Sheet schedules for management review

• Prepare comprehensive banking files on a monthly basis, ensuring all reconciliations, transaction records, and supporting documents are accurate and organised for timely management and committee review

• Prepare funder and project reports, as required, compiled in line with relevant funding agreements

• Maintain and update the Fixed asset register

• Prepare internal reports as required, including reports for Board sub-committees

• Prepare files for financial audits and liaise with auditors, when required

• Assist with annual budget preparation and grant applications

Payroll

• Prepare the monthly payroll file and submit it for management review.

• Act as the primary point of contact for all payroll‑related queries.

• Ensure compliance with all revenue reporting requirements

Building Management

• To support the COO with property management for Head Office

• Review and implement financial policies

• Where required support the building owner committee in respect of building matters.

Governance and Compliance

• Keep up to date with all current accountancy practices i.e., Charity Law, SORP

• Providing support to the CEO, COO and the Board sub-committees as required

• Maintain and update financial procedures as agreed with Senior Management

• Monitor, maintain, and update the annual Compliance Plan and calendar

• Support COO in Risk management and monitoring

• Maintain and update health & safety records

• Maintain and update GDPR breach register

Additional Responsibilities

• Assist with general administrative tasks for the organisation, as required

• Participate actively with the team, planning and staff meetings as required to function effectively within the organisation

• Participate in regular supervision with your line manager.

• Be vigilant to any child protection risks, health and safety risks and data protection risks in the workplace and bring any concerns to designated officers and/or your line-manager.

• To ensure the confidentiality of all information in any media or format in relation to the children and young people who use the service

• Undertake other duties as may be reasonably required from time-to-time.

Desirable Skills and Experience

The candidate will be a self-starter, flexible and comfortable working on their own initiative.

• 3 years+ previous experience in a similar role

• Accounting Technician qualification or similar qualification and/or experience

• Demonstrate strong Management Accounting knowledge

• Experienced in budgeting and Financial Reporting

• Knowledge of SORP and experience in not-for-profit sector

• Demonstrate an ability to take ownership and drive issues through to completion

• Demonstrate an ability to manage workloads to meet tight reporting timelines

• Problem identification and solving skills

• Excellent IT literacy and administrative skills

• Experience with Accounts IQ is desirable but not essential

Attitude

• Commitment to the values and mission of EPIC. 

• Flexibility and adaptability.

• Commitment to ongoing professional development.

PLEASE NOTE:

EPIC, Empowering People in Care believes in the value of a diverse workforce and encourages applications from people from all ethnic, cultural, religious, and social backgrounds: in particular, Black, Asian, and Minority Ethnic and LGBTIQ+ people. We also welcome candidates with experience of the care system. We are trying to build a more diverse and representative workplace and environment.

This role will be flexible in line with EPIC’s current hybrid working model – requiring some office-based work and some remote work – within the working hours of the organisation.

It is envisaged that the post-holder will be flexible in using their own initiative to develop the role in line with the objectives and mission of EPIC. The job description attached does not define all responsibilities within the role but offers a detailed overview of the role.

The post holder will also undertake training on Children First (Tusla e-learning programme) and abide at all times by this and by EPIC’s policies on child protection and welfare.

Terms:

• This is a full-time post (35 hours per week), with a six-month probation period.

• Annual leave entitlement of 25 days per annum, increasing to 27 days after 2 years of service

• The office is closed for one day at Easter and three days at Christmas. These holidays are additional to the annual leave entitlement.

• Participation in the company pension scheme is matched by a 3% Employer contribution during your probationary period, increasing to 5% employer contribution on successful completion of your probation period.

• All roles within EPIC are subject to Garda Vetting.

Closing Date for applications: COB Friday, 30th October 2026

Salary:Salary commensurate with experience