Finance & Trust Administrator

Malander is seeking an experienced and highly organised Finance and Trust Administrator to oversee the financial management and administration of two Trusts and four corporate entities within a well-established group.

The ideal candidate will have a strong financial background, excellent planning and communication skills, and a sound understanding of governance, risk management and regulatory compliance. This opportunity is particularly suited to a mature, self-driven professional who enjoys balancing financial responsibilities with Trust administration and has a genuine interest in social development and community upliftment.

Key Responsibilities

Trust Administration and Governance

• Manage the day-to-day administration and governance requirements of two Trusts.
• Coordinate Trustee meetings, including scheduling, preparing agendas and distributing meeting packs.
• Draft meeting minutes, Trustee resolutions and other governance documentation for approval.
• Liaise with independent and non-independent Trustees, Group Legal Counsel and relevant stakeholders.
• Support the identification, selection and ongoing monitoring of Trust beneficiaries.
• Monitor the allocation and utilisation of Trust funds, including beneficiary engagements and site visits where required.
• Ensure compliance with relevant Trust legislation, governance frameworks and internal policies.

Financial Management and Reporting

• Manage the full finance function for two Trusts and four corporate entities.
• Process financial transactions, perform reconciliations and maintain accurate accounting records.
• Prepare monthly management reports, budgets and financial forecasts.
• Prepare annual financial statements (AFS) and coordinate external audit requirements.
• Maintain financial records and ensure compliance with IFRS and applicable statutory requirements.
• Support statutory financial reporting for a JSE-listed entity.
• Assist with selected notes and disclosures for the Group's annual consolidated financial statements.
• Perform ad hoc financial reporting and accounting tasks, including the roll-forward of subsidiary annual financial statements.
• Maintain effective financial controls and identify opportunities to improve processes and reporting accuracy.

Stakeholder Engagement and Compliance

• Build and maintain professional relationships with Trustees, beneficiaries, internal stakeholders and external auditors.
• Work closely with Group Finance, Legal and Corporate Finance teams.
• Ensure financial and governance activities are completed accurately and within required deadlines.
• Proactively identify and manage financial, operational and compliance risks.
• Support good governance, transparency and accountability across the Trusts and corporate entities.

Minimum Requirements:

• Bachelor's degree in Commerce (BCom), preferably specialising in Accounting or Finance.
• Proven experience in financial accounting, reporting and preparation of annual financial statements.
• Experience managing a full finance function, including reconciliations, budgeting, forecasting and audit coordination.
• Sound understanding of IFRS, financial controls, governance and risk management.
• Knowledge of Trust administration, governance requirements and relevant legislation, including the Trust Property Control Act, would be highly advantageous.
• Experience working with multiple legal entities or within a group finance environment would be beneficial.
• Exposure to Sage Intacct, CDM and Prophix would be advantageous.
• Strong Microsoft Excel skills and financial reporting capabilities.
• Excellent written and verbal communication skills.

Key Competencies:

• Exceptional planning, organisation and time-management skills.
• High attention to detail and commitment to accuracy.
• Strong governance mindset and understanding of financial and operational risk.
• Ability to work independently, take initiative and manage competing priorities.
• Professional maturity, discretion and sound judgement.
• Strong interpersonal and stakeholder-management skills.
• Ability to communicate confidently with senior stakeholders, Trustees and beneficiaries.
• Genuine interest in social responsibility, community development and making a meaningful impact.

Additional Information

This is a hybrid position requiring three days in the office (Tuesday, Wednesday and Friday), with the flexibility to work remotely on the remaining two days.

The successful candidate will join a collaborative Head Office environment, working closely with Finance, Legal and Corporate Finance professionals.

The role offers an opportunity for a finance professional seeking long-term stability, a balanced combination of financial and administrative responsibilities, and the opportunity to contribute to meaningful social development initiatives.