Fleet, Property & IT Accountability Manager

Position Marketing Statement

Join the Office of the State Fire Marshal (OSFM) as a key operational leader driving accountability, efficiency, and innovation across fleet, property, and technology management. The Fleet, Property, and IT Accountability Manager plays a pivotal role in strengthening the agency’s operational infrastructure through strategic planning and proactive stewardship of agency assets. In this impactful position, the candidate will shape long-term initiatives, streamline processes, and ensure statewide compliance with property control and audit standards – while guiding staff, collaborating with executive leadership, and serving as a trusted liaison with partner agencies. If you thrive in an environment where astute oversight meets hands-on management, this role offers an exceptional opportunity to make a difference. As the OSFM Fleet, Property, and IT Accountability Manager and employee of the State of Illinois, the selected candidate will have access to state healthcare, benefits, and a pension plan. We invite all qualified applicants to apply to join the OSFM team.

Essential Functions

• Under the direction of the Office of the State Fire Marshal (OSFM) Management Services, Human Resources and Special Projects Manager, serves as the OSFM Fleet, Property, and IT Accountability Manager.
• Provides comprehensive administrative oversight and operational management for agency fleet vehicles, fixed assets, property inventory, and technology infrastructure.
• Administers the facility maintenance program, serving as the primary liaison for various entities, including, but not limited to, building repair projects, security equipment needs, fire sprinkler/alarm and suppression systems maintenance, landscaping projects.
• Serves as a working supervisor.
• Serves as OSFM Records Retention Officer.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.

Specialized Skills

• Requires two (2) or more years working in the role of an Agency Technology Service Requester (ATSR) or Telecom Coordinator.
• Requires three (3) or more years of experience utilizing Service Now ticketing request software.
• Requires three (3) or more years of experience utilizing Systems, Applications, and Products (SAP).
• Requires three (3) or more years of hands-on experience coordinating IT functions for a public or private organization.
• Requires three (3) or more years of experience organizing, executing, and controlling annual physical inventory for office equipment, furniture, computers, cell phones, and other telecommunications equipment, information technology equipment, and other property items.
• Requires one (1) or more years of experience working for a fire service or public safety organization focused on fire/life safety, emergency response, or community risk reduction.
• Requires one (1) or more years of experience as a records retention coordinator, developing and implementing retention policies for a state agency or private organization.
• Requires one (1) or more years of experience working with vehicle tracking software for management of fleet data.

Preferred Qualifications

• Prefers two (2) or more years working in the role of an Agency Technology Service Requester (ATSR) or Telecom Coordinator or similar role.
• Prefers three (3) or more years of experience utilizing Service Now ticketing request software.
• Prefers three (3) or more years of experience utilizing Systems, Applications, and Products (SAP).
• Prefers three (3) or more years of hands-on experience coordinating IT functions for a public or private organization.
• Prefers three (3) or more years of experience organizing, executing, and controlling annual physical inventory for office equipment, furniture, computers, cell phones, and other telecommunications equipment, information technology equipment, and other property items.
• Prefers one (1) or more years of experience working for a fire service or public safety organization focused on fire/life safety, emergency response, or community risk reduction.
• Prefers one (1) or more years of experience as a records retention coordinator, developing and implementing retention policies for a state agency or private organization.
• Prefers one (1) or more years of experience working with vehicle tracking software for management of fleet data.
• Prefers five (5) or more years of experience utilizing MS Excel for tracking and reporting purposes.
• Prefers one (1) or more years of supervisory experience.

Conditions of Employment

• Requires the ability to pass drug screening and background check with self- disclosure of criminal history.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
• Overtime is a condition of employment, and you may be requested to work overtime including scheduled, unscheduled, or last-minute overtime.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.