Forms & Project Coordination Specialist

Forms & Project Coordination Specialist

Job Title: Forms & Project Coordination Specialist

Company: US-Based Partner Company

Location: Fully Remote – Nearshore (LATAM)

Job Type: Full-Time

Schedule: Monday–Friday, aligned with US Business Hours

Compensation: $1,300 USD/month, depending on experience and capabilities

About the Role

We are looking for a detail-oriented and organized Forms & Project Coordination Specialist to support our partner company's operations team in managing digital forms and coordinating multiple projects.

This role will focus on creating, updating, maintaining, and testing Repsly forms, managing product lists, coordinating project launches, tracking project timelines, and ensuring that all project files and requirements are accurate and ready for execution.

The ideal candidate is comfortable working with spreadsheets, managing deadlines, following established procedures, and handling detail-oriented operational tasks.

What You'll Do

Forms Management

Create, update, and maintain Repsly forms for different projects following established naming and formatting standards.

Review and correct forms, including fixing mislabeled forms, removing duplicates, and disabling outdated forms when projects end.

Maintain product lists and ensure they are accurate and aligned with their corresponding forms and projects.

Test forms before project launches to ensure they are working correctly for field representatives.

Project Coordination

Coordinate project launches by ensuring that all requirements, forms, product lists, and schedules are prepared before the start date.

Track project timelines, monitor progress, and ensure that project activities are completed on schedule.

Identify potential delays, missed deadlines, or project issues and escalate them to the appropriate team lead.

Prepare and review project schedules and form upload files, ensuring they follow the required formatting standards.

Communicate project updates, changes, and important information to the Operations team and relevant stakeholders.

Quality Control & Documentation

Conduct quality checks on forms, project files, schedules, and data before marking tasks as completed.

Maintain accurate project records and documentation.

Document recurring processes and procedures to ensure consistency and facilitate smooth handoffs.

Track support requests and follow through until they are resolved.

Identify recurring issues and communicate them to the appropriate team members.

Requirements

Previous experience in project coordination, operations support, administrative support, or a similar role is preferred.

Strong Microsoft Excel skills, particularly sorting, filtering, lookup functions, and comparing lists to identify duplicates or mismatched information.

Strong attention to detail and ability to handle repetitive, accuracy-critical tasks.

Good organizational and time-management skills, with the ability to manage multiple projects and deadlines.

Strong written English communication skills.

Ability to follow documented procedures, work independently, and take responsibility for assigned tasks.

Must be based in an eligible Nearshore country in Latin America.

Must be available to work full-time during the required US business hours.

Reliable internet connection and suitable work-from-home setup.

Preferred

Experience using Repsly or similar field management platforms.

Experience with digital form creation, management, or data administration.

Experience coordinating projects for US-based companies.

Familiarity with project tracking tools and spreadsheet-based workflows.

Experience managing product lists, schedules, and structured data.

Experience supporting operations teams in a staffing, outsourcing, retail, or field services environment.

Work Arrangement

This is a full-time, fully remote position supporting a US-based partner company through GSD Staffing.

The role focuses on defined operational and project coordination tasks, with no direct reports or managerial responsibilities.

Apply Now

If you are highly organized, detail-oriented, comfortable working with Excel, and enjoy keeping projects and operational processes running smoothly, we'd love to hear from you.

Please apply directly to our career page:

https://gsd-staffing.breezy.hr/