FULL-TIME PARALEGAL (HYBRID BASIS, ROSIGNANO, ITALY)

About the job

We’re looking for a Paralegal to join us on a full-time, hybrid basis. The role is based in Rosignano, Italy, and is dedicated to supporting one of our clients, a leading global company in the chemical and industrial sector.

The Role

This is a hands-on position where you will provide legal and administrative support to our client’s operations in Italy. The focus is on regulatory compliance, corporate housekeeping, and contract support across its Italian subsidiaries. You will work in coordination with the client’s legal team and with business and functional representatives in Italy. You will support day-to-day legal matters, liaise with notaries and external counsel, and maintain corporate records and filings.

Key Responsibilities

• Provide day-to-day legal and administrative support, including document preparation, note-taking and correspondence.
• Ensure compliance with legal, administrative and regulatory formalities. These include UBO and KYC forms, public tender documentation, self-declarations, “antiriciclaggio” requirements, White List filings and updates, Chamber of Commerce filings and authentications.
• Maintain corporate records for the Italian entities, including articles of association, powers of attorney, board resolutions and shareholder minutes.
• Coordinate corporate filings and publications with the local company registers.
• Draft and review standardized contractual documents under the supervision of legal counsel. These include simple letters, NDAs, service contracts, and agreements with Public Authorities such as atti d’obbligo and convenzioni.
• Ensure efficient filing and management of contractual documents.
• Conduct legal research on Italian and EU legislation and legal doctrine.
• Monitor legislative developments relevant to the business, with particular attention to HSE regulations.
• Support the implementation and maintenance of legal technology and case management tools.
• Act as the key contact for external notaries and, when needed, law firms.
• Support the engagement of external counsel, including RFQs and engagement letters.
• Process legal invoices and expense reports and assist with budget tracking.
• Organize legal team meetings and their follow-up.

Candidate Profile

• A relevant education degree or equivalent in Law (or Legal Studies), or a recognized Paralegal/Legal Assistant Certificate, is required.
• At least 5 years of experience as a paralegal or in a similar role, ideally in a manufacturing environment.
• A solid understanding of Italian legal principles and of the Italian judicial and administrative organization.
• Proficiency in the Microsoft Office suite.
• Strong teamwork and organizational skills, rigor and attention to detail, and the ability to manage competing priorities independently.
• Strict adherence to professional ethics and confidentiality standards is a must.
• Professional fluency in Italian and English, both written and spoken, is essential.

Engagement Terms

This is a full-time, hybrid independent contractor role with regular on-site presence at the client’s premises in Rosignano, Italy. If this opportunity sounds aligned with your experience and interests, please submit your resume, including your expected professional fees for this position.