General Admin VA Support

This is a remote position.

Position Overview

We are looking for a Virtual Assistant to support a coaching business with social media content distribution, lead generation and social prospecting, networking/contact management, email marketing administration, and selected research tasks.

The VA will primarily work with content and information already prepared by the client and will be responsible for uploading, scheduling, organizing, researching, tracking, and maintaining these activities.

1. SOCIAL MEDIA & CONTENT DISTRIBUTION

The client prepares a monthly social media posting calendar indicating the content and platform for each post.

The VA will be responsible for:

• Schedule approved LinkedIn posts.
  
• Schedule Instagram posts.
  
• Schedule Facebook posts.
  
• Schedule Threads posts.
  
• Schedule X posts.
  
• Schedule TikTok posts.
  
• Schedule YouTube Shorts.
  
• Upload and schedule podcast clips.
  
• Upload and schedule memes.
  
• Upload and schedule carousels.
  
• Follow everyone from the business Instagram account on the personal Instagram account.
  

2. LEAD GENERATION & SOCIAL PROSPECTING

The VA will assist with identifying potential clients and relevant conversations across social media platforms.

Responsibilities include:

• Monitor target Facebook groups for potential clients and relevant conversations.
  
• Identify people on social media who are explicitly seeking a coach or support related to the services provided by the client.
  
• Find the client's existing Facebook friends on LinkedIn.
  
• Populate and maintain the JV Directory prospecting spreadsheet.
  

3. NETWORKING & RELATIONSHIP MANAGEMENT

The VA will assist with organizing and maintaining information from the client's networking activities.

Responsibilities include:

• Enter new networking contacts into the appropriate tracker.
  
• Find networking contacts on LinkedIn.
  
• Update contact and follow-up statuses in the tracker.
  
• Flag contacts or conversations that require the client's personal attention.
  

4. EMAIL MARKETING & CLIENT ADMINISTRATION

The client will provide the newsletter and other required content. The VA will handle the administrative and scheduling side.

Responsibilities include:

• Preschedule approved newsletters in HubSpot.
  
• Maintain and organize mailing lists.
  
• Send approved intake forms to new clients.
  
• Send approved new-client/welcome emails.
  
• Track whether required client forms have been completed.
  
• Flag missing information or anything requiring the client's attention.
  

5. SPEAKING, PODCAST & VISIBILITY OPPORTUNITIES

Future Opportunity – Not an Immediate Requirement

This area is a future responsibility and is not currently required.

When this responsibility is introduced, the VA may be asked to:

• Research relevant speaking opportunities.
  
• Find relevant summits.
  
• Find podcasts seeking guests.
  
• Find relevant panels.
  
• Record qualified opportunities in the appropriate tracker.
  
• Record deadlines.
  
• Record application links.
  
• Record contact information.
  
• Record requirements.
  
• Flag high-quality opportunities for the client's review.
  

TOOLS / PLATFORMS MENTIONED

The role will involve working with:

• LinkedIn
  
• Instagram
  
• Facebook
  
• Threads
  
• X
  
• TikTok
  
• YouTube
  
• HubSpot
  
• Prospecting spreadsheets
  
• Networking/contact trackers
  
• Mailing lists
  

IMPORTANT ROLE NOTE

The responsibilities listed above are based on the client's current requirements.

The client will provide the content for social media posts and newsletters. The VA's primary responsibility is to upload, schedule, organize, maintain, research, and track the client's existing content, contacts, prospects, and administrative activities.

The client specifically indicated that she personally handles the creation/writing of her social media and email content.

WORKING ARRANGEMENT

Initial Hours: 5 hours per week for the first month

Potential Ongoing Hours: Approximately 7–10 hours per week from the following months, depending on workload and business needs.

Schedule: Flexible

The client travels frequently and does not require a fixed schedule. The priority is completing the assigned tasks and communicating when tasks have been completed.

Client Timezone: Perth, AU

Target Start: ASAP